Unit Secretary - Days - Medicine Womens 7th Floor
About The Position
Inova Fairfax Hospital is seeking a dedicated Unit Secretary to support the Medicine Women Unit. This is a full-time role on a 12-hour day shift, Monday through Friday, with every other weekend and holidays, totaling 36 hours per week. The Unit Secretary performs clerical and unit-specific work to support efficient department operations, maintain accurate and confidential patient records, coordinate patient admissions, transfers, tests, and lab work, and provide non-clinical assistance to patients, families, visitors, and staff. The role also helps keep the nursing station covered and communicates patient needs to the appropriate care provider.
Requirements
- High school diploma or GED.
- Basic Life Support (BLS) certification if also working as a Clinical Technician.
Nice To Haves
- Healthcare experience.
- Previous EPIC experience.
Responsibilities
- Perform clerical and unit-specific activities to support efficient department operations, including copying and faxing records and other information.
- Maintain and update physician and laboratory databases; maintain forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
- Attend staff and committee meetings and record minutes as requested.
- Prepare unit charges as appropriate for specific unit needs.
- Support effective maintenance of confidential patient information.
- Create, maintain, and terminate patient charts in compliance with Medical Records guidelines, ensuring patient identification appears on all chart forms.
- Obtain and file test results, laboratory reports, and treatment information in charts.
- Update patient charts in GECE/IDX with discharge times and move them to EDDIS in a timely manner; run and distribute EPIC reports as requested by the leader.
- Assist in answering call bells and communicate specific patient needs to staff; triage and escalate patient issues to the next care provider if the wait exceeds five minutes or sooner when appropriate.
- Facilitate patient movement into and out of the unit and keep the Charge Nurse informed about patients to be admitted or transferred.
- Coordinate admissions and transfers with nurses, patient transport, and admission personnel.
- Schedule diagnostic tests and laboratory work as prescribed by nursing and medical staff.
- Greet patients, families, and visitors entering the unit and provide non-clinical information such as directions, patient room locations, and assigned nurse identification.
- Monitor patient and visitor movements at the nursing station and provide information to facilitate prompt patient care.
- Ensure the desk remains covered.
Benefits
- Medical, dental, and vision coverage.
- Team member wellness program.
- Retirement plan with Inova matching the first 5% of eligible contributions, starting on the first day.
- Education assistance up to $5,250 per year.
- Student loan assistance up to $10,000.
- Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, spouses or partners, and children.
- Paid time off.
- Paid parental leave.
- Flexible work schedules.
- Remote and hybrid career opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
