Unit Secretary-Ocean-Heart & Vascular-Full Time-Days-Benefits

Hackensack Meridian Health•Brick, NJ

3d•Onsite

About The Position

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. THIS POSITION IS 8 HOUR SHIFTS MONDAY- FRIDAY

Requirements

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
Proficiency with medical vocabulary and general understanding of hospital policy & procedures.
Excellent written and verbal communication skills.
Proficient computer skills that include but are not limited to Google Suite platforms.

Nice To Haves

Completion of a Secretarial course and/or a Medical terminology course.
Previous experience as a Nursing Unit Secretary in a hospital setting.

Responsibilities

Provide completed charts to appropriate departments/locations for review prior to the scheduled admission date. Deliver completed charts for Heart and Vascular Dept.
Ensure complete inclusion of all necessary documents for charts. Includes Consent, History & Physical, Pre-Admission Testing Results, other documents as may be required by surgeon, facility, regulation, etc.
Responsible for notifying appropriate parties of case specific needs. Notifies representatives of special needs surgeries including but not limited to Makes accurate assessment of needs.
Compile test results from appropriate departments (e.g. Cardiology, Lab, Radiology.) Ensure prompt and complete communication of abnormal results to physicians offices. Knows appropriate contacts and processes to gather sensitive patient information for completion of pre-operative charts.
Communicate scheduling changes or conflicts to managers and others as necessary. Changes or conflicts are addressed in a timely manner without disruption in service.
Coordinate Cath Lab schedule to minimize downtime for financial reasons. Consistently avoids gaps in surgical schedule by frequently reorganizing.
All requests are entered into the system on a timely basis in accordance with current Surgical Services policies. All booking requests are scheduled.
Accurately record booking information. Completely and accurately record patient information, surgeon(s), procedure(s), insurance, pre-admission test and other information submitted by surgeon's offices to book a surgical case.
Accurately enter patient and case type information in perioperative information system. Accurately record patient type, case type, patient disposition and other relevant data to ensure accurate patient charging and statistical recording.
Ensure complete preparation of pre-operative charts for review at least 1 business day prior to scheduled surgery date. Review operative schedules to ensure that chart preparation priorities reflect changes in the applicable schedules.
Provides clerical support as needed. Copies and distributes surgery schedules throughout the hospital(s). Copies, typing etc. are done as per work requisition in an appropriate time frame.
Produce appropriate reports to assist management in analysis of operations. Understands how to access, produce and interpret defined system reports and provide appropriate feedback and information to management and other appropriate parties.
Accurately enter staffing in perioperative information system. Accurately record all staffing from operative records, including surgeon(s), anesthesiologist(s), nursing and ancillary staff.
Maintain virtually conflict-free schedule between related departments regarding surgeons availability.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.
Handles scheduling for outpatient and inpatient cardiovascular services.
Ensures delivery of excellent customer service resulting in positive and improving patient satisfaction scores for the department and Medical Center.
Pulls Outpatient charts for Medical Records when needed
Orders office supplies when needed.
Adheres to HMH Organizational competencies and standards of behavior.