Unit Secretary - Days - 3-Original

Inova•Falls Church, VA

7h•$18 - $30•Onsite

About The Position

Inova Fairfax Hospital is seeking a dedicated Unit Secretary to support the Overflow Unit. This full-time position works 12-hour day shifts, Monday through Friday, with every third weekend (Saturday and Sunday) and rotating holidays (two major and one minor), for 36 hours per week. The role provides clerical and unit-specific support to ensure efficient department operations, maintain accurate and confidential patient records, and help coordinate patient care and unit workflow.

Requirements

High school diploma or GED.
Basic Life Support (BLS) certification if also working as a Clinical Technician.

Nice To Haves

Healthcare experience.
Previous EPIC experience.

Responsibilities

Perform clerical and unit-specific activities, including copying and faxing records and other information as needed.
Maintain and update physician and laboratory databases; maintain forms and clerical supplies; and ensure medical supplies are maintained at par levels.
Attend staff and committee meetings and record minutes as requested.
Prepare unit charges as appropriate for specific unit needs.
Support the effective maintenance of confidential patient information and create, maintain, and terminate patient charts in compliance with Medical Records guidelines.
Ensure the integrity of the medical record, including patient identification on all chart forms.
Obtain and file test results, laboratory reports, and treatment information in charts.
Update patient charts in GECE/IDX with discharge times and move them to EDDIS in a timely manner.
Run and distribute EPIC reports as requested by the leader.
Assist with answering call bells and communicating specific patient needs to staff; triage and escalate patient issues to the next care provider if response time exceeds five minutes or sooner as appropriate.
Facilitate patient movement into and out of the unit and keep the Charge Nurse informed about patients to be admitted or transferred.
Coordinate admissions and transfers with nurses, patient transport, and admission personnel.
Schedule diagnostic tests and laboratory work as prescribed by nursing and medical staff.
Greet patients, families, and visitors entering the unit and provide non-clinical information such as directions, room locations, and assigned nurse identification.
Monitor patient and visitor movement at the nursing station and provide information to facilitate prompt patient care.
Ensure the desk remains covered at all times.

Benefits

Medical, dental, and vision coverage.
Team member wellness program.
Retirement plan with Inova matching the first 5% of eligible contributions starting on the first day.
Education assistance of up to $5,250 per year.
Student loan assistance of up to $10,000.
Up to 25 mental health coaching or therapy sessions per person, per year, at no cost for team members, their spouses or partners, and their children.
Paid time off.
Paid parental leave.
Flexible work schedules.
Remote and hybrid career opportunities.