Unit Secretary- Safety Sensitive

White River Health System Inc • Batesville, AR

3d • Onsite

About The Position

The Maternity Unit Secretary plays a critical role in the smooth operation of a healthcare unit by providing essential administrative and clerical support to medical staff and patients. This position ensures accurate and timely communication between healthcare providers, patients, and other departments, facilitating efficient patient care delivery. The Unit Secretary manages patient records, schedules appointments, registers patients, and handles correspondence, contributing to the overall organization and functionality of the unit. By maintaining meticulous documentation and coordinating information flow, the Unit Secretary supports clinical staff in focusing on patient care. Ultimately, this role is vital in creating a well-organized, responsive, and patient-centered healthcare environment.

Requirements

• High school diploma or equivalent.
• Basic knowledge of medical terminology and healthcare documentation.
• Proficiency in using electronic health record (EHR) systems and standard office software.
• Strong organizational and communication skills.
• Attention to detail is critical in maintaining compliance with healthcare regulations and hospital policies.
• Multitasking and problem-solving skills help the Unit Secretary adapt to the dynamic healthcare environment and support clinical staff effectively.

Nice To Haves

• Previous experience in a healthcare administrative or clerical role preferred.
• Experience working in a hospital or clinical setting.
• Advanced proficiency with EHR systems and scheduling software.
• Familiarity with healthcare regulations such as HIPAA.

Responsibilities

• Answer and direct incoming phone calls promptly and professionally.
• Maintain and update patient records, ensuring accuracy and confidentiality.
• Schedule patient appointments, tests, and procedures in coordination with medical staff.
• Prepare and distribute correspondence, reports, and other documentation as needed.
• Coordinate communication between healthcare providers, patients, and other hospital departments.
• Manage the flow of paperwork and electronic documentation to support clinical operations.
• Assist with admitting and discharging patients, including completing necessary forms.
• Maintain inventory of office and medical supplies and place orders when necessary.
• Ensure compliance with hospital policies, procedures, and regulatory requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED