Unit Secretary

Nashville General Hospital•Nashville, TN

12d•Onsite

About The Position

This position is primarily responsible for performing reception and clerical duties for a specific patient care unit and for functioning as the focal communication source for the nursing station.

Requirements

Nice To Haves

High School Diploma or Equivalent
Knowledge of computer skills.
Vocational training as a unit secretary
Knowledge of medical terminology
Hospital experience

Responsibilities

Notifies appropriate unit personnel of an admission, transfer or post-op patient.
Greets all persons coming to nursing station, answer inquires, directs and assists, takes messages, assists with flowers, gifts and mail.
Directs patient/visitor complaint/concerns to appropriate persons
Maintains confidentiality and release of information only to authorized persons
Explains and interprets policies and procedure when appropriate.
Facilitates flow of communication in a courteous, pleasant manner.
Cooperates with other personnel.
Receives/delivers phone messages.
Communicates patient information to patient's nurse in a timely manner.
Consults/keeps Clinical Quality Coordinator and/or charge nurse informed of activities, needs, and/or problems of unit.
Informs oncoming unit secretary of problems/tasks via written or verbal report.
Organizes and maintains patient records
Assembles and prepares appropriate chart forms,
Monitors and maintains inventory cost effectively and in a manner that is readily available for staff usage
Transcribes all physician orders in systemic fashion.
Enters orders and messages into computer hospital information system
Documents order numbers from Affinity to physician's order sheet; signs off all orders
Coordinates patient transfer orders with ancillary services receiving unit and assures that all patient records, forms, and name stickers accompany patient to receiving unit.
At the beginning and end of shift reviews charts for any missed orders.
Enters pertinent information as required.
Prepares requisition for consultation and documents as required.
Enters into Affinity orders for specimen collection
Generates specimen collection for specimens to be collected
Sends specimens to laboratory
Transports/runs errands for unit.
Participates in quality improvement, safety, and infection control issues.
Participates in orientation of new personnel.
Complies with schedules; is punctual.
Participates on committees and taskforces.
Attends all staff meetings and/or reads all staff meeting minutes.
Maintains a professional standard of grooming and dress.
Willingly floats to other units based on patient census & availability as requested by CQC/Supervisor
Communicates admission, discharge, transfer, and deaths to appropriate departments and completes death notification form.
At time of discharge schedules follow-up appointments and post discharge ancillary services.
Notifies appropriate department of patient disposition through computer or phone.
Breaks down patient in universal chart order and places in appropriate medical record box.
Maintains patient census record.
Enters procedure charge in computer information system in those areas responsible for charge posting.
Assures proper labeling and ID of medication drawer, nurse servers, allergies and Hollister tags.
Updates patient data in computer system.
Orders supplies for nursing unit as directed (Evening Unit Secretary)
Maintains unit information ion written board (Night Unit Secretary)
On nursing unit maintains Unit Activity Record
Maintains unit record logs.
In the event of extended computer downtime proceeds with normal operations.
Responsible for accurate census/patient classification at the beginning and ending of each shift.
Responsible for accurate entries of admissions, discharge, and transfers on unit shift report; delivers to Nursing Service in a timely manner.
Monitors pneumatic tube system used according to policy and procedures.