Unit Secretary

Christian Health Care Center•Wyckoff, NJ

5d•Onsite

About The Position

Christian Health is seeking a part-time Unit Secretary to join their Ramapo Ridge (RRBH) Nursing department. Ramapo Ridge is a 58-bed inpatient psychiatric hospital. The Unit Secretary will be responsible for the clerical functions in the unit and acts as a receptionist. The purpose of this position is to assist the Charge Nurse in the smooth functioning of the unit. The Unit Secretary supports the unit philosophy and works collaboratively with the Charge Nurse, Executive Assistant and the Nurse Executive. This role requires flexibility, personal integrity, and the ability to work effectively with personnel from all departments, while embracing the mission statement of Christian Health.

Requirements

High School Graduate with some secretarial education.
One year of secretarial experience.
Strong organizational skills.
Demonstrates compliance with the CH ASPIRE Standards of Performance.

Nice To Haves

Hospital experience preferred.

Responsibilities

Ensures that all visitors identify themselves and sign in the visitors in the Log Book.
Follows established safety precautions in the performance of all duties.
Monitors, searches and records all packages brought to and leaving the unit.
Ensures that the daily time schedules correspond to the N.O. schedules and takes corrective action.
Maintains an appointment book and ensures that the scheduling is done in a timely fashion.
Ensures that all visitors are monitored prior to entering the unit.
Ensures that there are new charts for prospective patients to be available 24 hours a day.
Meets with the Charge Nurse or her designee on a daily basis to plan for the day.
Operates equipment in a safe manner.
Ensures that ordering is done prior to staff running out of supplies and equipment on appropriate ordering forms.
Catalog and non-catalog orders are done in a timely manner within the budget allotments.
Ensures that the refrigerator has been checked for outdated supplies and undated open containers and are disposed of.
Ensures that there is coordination of patient appointments with other departments and works with the RRPH driver.
Makes the required changes on the communication and patient boards.
Ensures that messages are taken clearly and are logged for the appropriate person.
Adds to the Census Book all admissions and discharges for each 24 hours.
Checks the Census Sheets and the Census book and ensures that they correspond.
Before leaving the work area at the end of the day, stores all equipment and supplies appropriately.
Refers calls to appropriate persons while maintaining patient confidentiality.
Maintains the confidentiality of all patient care information.
Ensures that there are sufficient supplies in the refrigerator and in the dining room for the number of patients on the unit for the next 24 hours and for the weekends.
Answers the telephone promptly identifying the facility, unit, and the name of the person answering.
Works collaboratively and under the supervision of the Executive Assistant on daily and weekly time sheets.
Checks the Treatment Room and Clean Room each day to ensure supplies are present.
Maintains Sign-Out sheets for patients.
Reports any infectious diseases or contacts to the Employee Health Nurse.
Reports safety violations.
Knows the location of MSDS Manual.
Makes out maintenance work orders under the direction of the Charge Nurse and ensures that they have been signed by the Nurse Executive.