Unit Secretary

UT Southwestern Medical Center • Dallas, TX

7d • Onsite

About The Position

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Requirements

• High School Diploma Or equivalent
• Hospital and/or acute care experience
• (CHUC) CERT HEALTH UNIT COORD
• Specialty areas may have increased certification requirements as dictated by unit or standard of care.

Responsibilities

• Maintains high level of service for both internal and external customers.
• Answers phone and ensures patient requests are disseminated to nursing staff as appropriate.
• Communicates repeated patient requests to appropriate staff or Charge Nurse as necessary.
• Accurately and promptly transcribes orders.
• Demonstrates working knowledge of medical terminology.
• Writes in legible handwriting appropriate forms with required dates, times and signatures.
• Coordinates scheduling of tests and procedures with appropriate departments in efficient and timely manner.
• Makes orders available for nurse review following initial transcription.
• Generates accurate computer entries based on orders transcribed, including essential information regarding patient (i.e., allergies, isolation precautions) and routes computer entries and paperwork.
• Prioritize "stat" and "now" orders above routine orders.
• Communicates priority orders, incomplete orders, illegible orders or use of non-approved abbreviations to Charge Nurse in a timely manner.
• Files reports and documents in appropriate areas of patient's medical record as established by policies.
• Places lab results on chart prior to physician rounds.
• Thins patient's charts by removing reports and documents in accordance with established policies.
• Stores "thinned records" in accordance with policy in unit-based files.
• Reviews medical records of discharged patients to ensure all reports and documents within record are stamped for designated patient and in order established by policy.
• Keeps unit stocked with supplies including forms.
• Checks par levels and orders supplies.
• Stocks patient rooms, nursing station, and stocks ordered supplies.
• Checks any specialty trays/supplies, ensures no expired items.
• Coordinates repairs of equipment with BioMed as necessary; tracks items under repair.
• Ensures correct bed status for patients, enters unit charges daily, return's any rental equipment.
• Makes runs to lab, pharmacy, or central supply as necessary.
• Communicates appropriately with patients/families, physicians, and staff.
• Relays information to appropriate personnel in accurate and timely manner.
• Gives staff and charge nurse status reports on pending items.
• Immediately alerts nurse if patient/patient's family issues appear to be unresolved.
• Follows all established policies when performing all tasks.
• Assumes accountability for all actions in the workplace.
• Reports errors promptly.
• Orients new staff and students to work areas.
• Collaborates with other nursing staff and hospital employees to create an environment that is conducive to retention of qualified personnel.
• Utilizes downtime to assist others and/or to provide additional amenities to patients and/or patients' families.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED