Unit Coordinator

Integritus Healthcare•New Bedford, MA

6d•Onsite

About The Position

This role is responsible for a variety of administrative and organizational tasks within a medical unit. Key functions include managing appointments, completing necessary forms, ordering supplies, and maintaining medical records in accordance with established policies and procedures. The position requires strong organizational skills, the ability to maintain rapport with other departments, and meticulous attention to detail in record-keeping and incident reporting. The Unit Coordinator will also assist with admission, transfer, and discharge procedures, handle telephone inquiries, and retrieve medical records as needed, ensuring all documentation is accurate, complete, and properly filed.

Requirements

Must possess, as a minimum, a high school diploma or equivalent
Must have knowledge of medical terminology
Must possess a current, unencumbered, active license to practice as an RN or LPN in this state
Must be able to read, write, speak, and understand the English language
Must possess the ability to make independent decisions when circumstances warrant such action
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public
Must possess the ability to plan, organize, develop, implement, & interpret programs, goals, objectives, policies & procedures, etc., that are necessary for providing quality care
Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents

Responsibilities

Book appointments
Fill PT1 form
Order medical supplies for the unit
Assist in organizing, planning & directing the medical records section in accordance with established policies and procedures
Maintain a working rapport with other departments in the facility to assure that medical records can be properly maintained
Assist in recording all incidents/accidents and file in accordance with established policies and procedures
Collect, assemble, check, and file resident charts and personnel records as required
Ensure incomplete records/charts are returned to nursing service for correction
Assist in developing procedures to ensure records are properly completed, coded, signed, indexed, etc., before filing
Establish a procedure to ensure charts/records do not leave the section except as authorized in our policies and procedures
Maintain records of information taken from charts/records, i.e., type information, name of recipient, date, department, etc.
Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc.
Maintain various registries as directed including register for admission and discharge of residents
Collect charts, assemble them in proper order, and inspect them for completion
Perform miscellaneous duties pertaining to medical records and assist business office personnel as required/directed
Assist in admission, transfer and discharge procedures as necessary
Answer telephone inquiries concerning medical records functions
Prepare written correspondence as necessary
Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies, etc.)
Assure that medical records taken from the department are signed out and signed in upon return to the department
File active and inactive records in accordance with established policies
Index medical records as directed
Perform other duties and responsibilities that may become necessary or appropriate to meet the administrative needs of this facility