Unit Clerk

Trinity Health • Saint Joseph, MI

3d • Onsite

About The Position

Under the direction and supervision of the Nurse Manager and/or designee, the Unit Clerk provides clerical support for patients, visitors, and colleagues on assigned nursing units. This role facilitates patient registrations, admissions, discharges, and transfers. The Unit Clerk supports the patient experience and the culture of safety by providing equipment maintenance, stocking and ordering unit supplies, maintaining unit appearance, and overseeing the overall environment of care. Additionally, the Unit Clerk provides reception services to patients, families, visitors, and other unit guests.

Requirements

• Ability to answer phones and triage communications.
• Proficiency in managing clerical components of patient information.
• Skill in completing patient admission, discharge, and transfer functions.
• Ability to assemble and maintain patient medical records.
• Capability to perform scanning, faxing, copying, and filing.
• Ability to prepare patient information for transfer.
• Skill in unit stocking and inventory management.
• Ability to maintain unit environment and monitor specific areas.
• Capability to submit work orders for repairs.
• Ability to complete staffing and scheduling administrative functions.
• Skill in coordinating maintenance and repair of unit equipment.
• Ability to order and maintain routine forms and supplies.
• Capability to arrange transport of documents, specimens, or equipment.
• Ability to locate equipment, medical records, or other items.
• Ability to answer patient call lights and relay requests.
• Willingness to function as a companion for non-restrained patients when needed.
• Ability to complete additional duties as assigned.
• Ability to assist in the orientation of new team members to unit operations.

Responsibilities

• Answers the phones and triages communications to appropriate team members and patients using relevant technology.
• Manages the clerical component of patient information throughout the episode of care.
• Completes all necessary functions associated with patient admission, discharge, and transfer.
• Assembles and maintains patient medical records from admission through discharge.
• Rounds regularly on all printers for maintenance.
• Distributes or files any printed information.
• Performs any necessary scanning, faxing, copying, and filing.
• Prepares patient information for transfer to another health care facility.
• Completes unit stocking which may include nurse servers, unit alcoves, and linen closets.
• Checks and removes expired items.
• Assists in maintaining the unit environment by cleaning and monitoring areas such as equipment storage areas, charting alcoves, workstations, visiting areas, and conference rooms.
• Submits work orders for repairs as needed.
• Completes staffing and scheduling administrative functions as delegated by unit leadership.
• Coordinates regular maintenance and repair of unit equipment such as patient care equipment (thermometers, scales, beds, tables) and general use equipment (ice machine, microwave, etc.).
• Orders and maintains routine forms and patient care supplies.
• Arranges for transport of documents, specimens, or equipment to appropriate destination.
• Locates equipment, medical records, or other items required to provide patient care.
• Answers patient call lights upon request and relays requests to patient care staff members.
• Functions as a companion for non-restrained patients when needed based on patient care requirements.
• Completes additional duties as assigned.
• Assists in the orientation of health care team members to the clerical operations of the unit.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed