USPTO | UCC Customer Service Representative | Active | Greenville, SC

ARES Enterprise•Greenville, SC

2d•Onsite

About The Position

Ares Enterprise is seeking a customer-focused UCC Customer Service Representative (Tier I) to provide front-line technical support to U.S. Patent and Trademark Office employees and contractors. The UCC Customer Service Representative serves as the primary front-line customer service center, responding to public inquiries regarding USPTO programs and services and will provide timely, accurate, and courteous assistance to customers contacting the USPTO through multiple channels—including phone, email, postal mail, voicemail, and virtual agent interactions. This position is responsible for resolving incidents at the first point of contact whenever possible, fulfilling standard service requests, documenting all support activities, and escalating unresolved issues to the appropriate technical support teams. Ares Enterprise is an ISO 9001:2015, ISO/IEC 20000-1:2018, and ISO/IEC 27001:2022-certified technology and professional services company. We provide mission-focused solutions to federal customers while maintaining a collaborative environment that values technical excellence, professional development, continuous improvement, and exceptional customer service.

Requirements

Must be legally authorized to work in the United States and meet all applicable federal contract, suitability, and residency requirements.
Must have continuously resided in the United States for the previous two years, subject to any exceptions permitted under applicable federal requirements.
Must be able to successfully complete a federal background investigation and obtain and maintain a Public Trust determination.
Associate degree or higher in information technology, computer science, information systems, or a related discipline; a high school diploma or equivalent combined with relevant technical certifications, training, or experience may be accepted in place of a degree.
At least one year of information technology, technical support, customer support, help desk, or Service Desk experience.
Working knowledge of Windows operating systems and Microsoft 365 applications.
Familiarity with desktop and laptop hardware, peripheral devices, network connectivity, and common information technology troubleshooting methods.
Basic understanding of network hardware, protocols, remote connectivity, and information security practices.
Ability to document incidents, troubleshooting activities, and resolutions clearly and accurately.
Strong verbal and written communication skills.
Strong customer service, active listening, analytical, and problem-solving skills.
Ability to follow established procedures while exercising sound judgment when troubleshooting customer issues.
Ability to work effectively in a structured, metrics-driven, and team-oriented environment.
Ability to manage multiple customer inquiries and priorities while maintaining professionalism and attention to detail.
Reliable attendance and the ability to work an assigned shift within the Service Desk’s operating schedule.

Nice To Haves

Previous experience supporting a federal Government customer.
Experience working in a Tier I help desk or enterprise Service Desk environment.
Experience using ServiceNow or a comparable information technology service management platform.
Experience supporting Active Directory, password resets, account provisioning, multifactor authentication, and remote access.
Familiarity with Microsoft Teams, Microsoft 365, virtual private networks, mobile devices, printers, and telework support.
Knowledge of incident management, service request management, knowledge management, and escalation procedures.
Familiarity with artificial intelligence-enabled Service Desk tools, virtual agents, or automated workflows.
HDI Support Center Analyst certification.
ITIL 4 Foundation certification.
CompTIA A+, Network+, Security+, or a comparable information technology certification.
Experience working in a collaborative, process-oriented, and service-level agreement-driven environment.

Responsibilities

Serve as the Tier I point of contact for general public inquiries related to USPTO programs, services, and digital platforms.
Receive and respond to customer inquiries via telephone, email, postal mail, voicemail, facsimile, and virtual agent channels.
Provide accurate, timely responses using the UCC knowledge base, CRM resources, USPTO.gov, and approved reference materials.
Assist customers with MyUSPTO/USPTO.gov account issues, including password resets, MFA troubleshooting, and login/access concerns.
Help customers navigate USPTO online systems and resolve basic website-related issues.
Direct callers to appropriate resources such as Patent & Trademark Resource Centers (PTRCs) when additional assistance is needed.
Transfer unresolved or specialized inquiries to second-tier contact centers or program offices following established procedures.
Log all customer interactions, actions taken, and resolution steps in the CIP-CC CRM system with accuracy and completeness.
Respond to incoming emails using pre-approved USPTO templates and perform quality checks for new CSRs.
Retrieve voicemail, process postal mail and returned mail, and respond to facsimiles in accordance with SLAs.
Follow standardized USPTO scripts to ensure consistent, compliant customer interactions.
Ensure all calls entering the queue before closing are answered the same day and meet established service-level performance metrics.
Utilize ACD system data to support staffing optimization and efficient call handling.
Participate in process reviews, documentation updates, and improvement initiatives throughout the contract lifecycle.
Support USPTO efforts to integrate AI, virtual agents, automated summarization, knowledge search tools, and other approved technologies.
Complete comprehensive training modules and ongoing coaching to maintain proficiency, quality, and compliance with USPTO SOPs.
Demonstrate active listening, empathy, problem-solving, and clear communication in all customer engagements.
Work with other USPTO contact centers to ensure consistent information delivery and efficient use of shared knowledge resources.
Perform additional UCC support tasks as assigned to meet operational needs.