U.S. Medical Leave Administrator

Kodak•City of Rochester, NY

10d•$26 - $31•Hybrid

About The Position

We are looking to hire a U.S. Medical Leave Administrator as part of Kodak’s Occupational Health and Benefits team. The ideal candidate for this position is someone who is organized and efficient, is passionate about helping others, is consistently detail-oriented, process-driven, and enjoys working in an energetic and sometimes high-paced environment. This position is onsite in Rochester, NY and will require attendance in our Rochester, NY office 5 days per week until the training period is complete, at which time there will be an option to work remotely 2 days per week.

Requirements

Relevant experience administering state and federal medical leaves
Knowledge of U.S. Department of Labor Family Medical Leave Act regulations and New York State Paid Family Leave laws
Ability to effectively communicate and maintain professionalism in sometimes challenging situations
Able to produce high-quality work with consistent attention to detail
Ability to multi-task and meet deadlines
Ability to analyze problems and identify potential solutions
Ability to perform role while consistently displaying Kodak’s Values
Proficient with Microsoft Office programs including Excel and Outlook
Independent critical thinking skills
Ability to speak fluently and communicate in English
A minimum of 3-5 years of experience in administering medical leaves including FMLA and state paid family leaves

Nice To Haves

Spanish proficiency is preferred but not required
Bachelor’s degree in a related field is preferred.

Responsibilities

Work with contracted nurse case managers to identify employees out on medical leaves which include but are not limited to Disability, Family Medical Leave Act, Paid Family Leave, and COVID-19 sick leaves.
Obtain the documentation necessary to justify medical leave benefits in accordance with state and federal regulations as well as Kodak policies.
Maintain pay coding for employees out of work on an extended medical leave or Paid Family Leave.
Review absence reports to reconcile pay coding and identify errors.
Administration of leaves requested under the provisions of the Family Medical Leave Act, state-mandated Paid Family Leaves, COVID-19 sick leaves, and Kodak’s short-term disability program to include but not limited to eligibility determination, review of documentation to determine applicability of leave, issuance of forms in accordance with U.S. Department of Labor and state regulations as well as Kodak policy, providing absence and pay coding information to supervisors and Human Resources, and tracking of approved and unapproved leaves.
Maintenance of all documentation and information in strict adherence to HIPAA privacy regulations.
Preparation and/or review of applicable reports to verify the accuracy of information contained therein.
Required written and verbal communication with parties to include, but not limited to Human Resources, supervisors, state and federal regulatory agencies, medical offices, employees, and contracted medical services personnel.
Preparation of periodic state-required reporting
Assist the Kodak Medical and Benefits teams with other tasks not specifically identified but related to administration of employee-related medical leaves.
Answer and field phone calls for the Kodak Medical team
Attendance at relevant medical leave workshops, webinars, and legal briefings to remain current with state and federal regulations.
Participation in meetings related to employees requesting medical leave or Kodak’s medical leave program.
Provide backup to the Occupational Health Assistant, as needed.