Leave of Absence Administrator

Oldcastle BuildingEnvelope • Dallas, TX

6d

About The Position

From apartments in New York to hospitals and stadiums in Dallas, libraries at prestigious universities to creating modern retail experiences, our teams contribute architectural glass and building products to projects that shape the way people live, work, heal, learn, and play. At OBE, the work of our employees truly matters. With over 6,500 employees, we operate more than 80 manufacturing and distribution facilities in five countries. You can see some of our favorite projects here . Start your journey with OBE and help us build the future. The LOA Administrator supports and administers employee leave programs, including FMLA, short‑term and long‑term disability, company medical leave, accident leave, military leave, and other qualifying leaves. This role provides day‑to‑day guidance and case management for employees and managers while ensuring compliance with federal/state regulations and company policies. This position requires bilingual fluency in Spanish and English, strong attention to detail, and the ability to communicate complex leave information with empathy and clarity. The LOA Administrator works with growing independence on moderately complex work and collaborates closely with Human Resources, Benefits, Payroll, Workers’ Compensation, and external vendors.

Requirements

• Bachelor’s degree.
• Minimum of 2 years of experience in leave administration, FMLA case management, or HR benefits.
• Bilingual fluency in Spanish and English (verbal and written).
• Working knowledge of FMLA, disability programs (STD/LTD), and common leave types.
• Experience with HRMS or leave management systems; strong attention to accuracy and data integrity.
• Excellent communication, customer service, and problem‑solving skills.
• Experience supporting multi‑state leave administration.
• Familiarity with ADA and return‑to‑work/accommodation processes.
• Experience working with TPAs or disability carriers.

Nice To Haves

• HR certification (SHRM‑CP, PHR, CBP) preferred but not required.

Responsibilities

• Manage Leave of Absence cases including FMLA, STD/LTD, company/medical leave, military leave, and other statutory leaves.
• Provide bilingual (Spanish/English) guidance on eligibility, certification requirements, deadlines, and employee responsibilities.
• Track documentation, certification/recertification deadlines, return‑to‑work dates, and fitness‑for‑duty requirements.
• Ensure all FMLA and leave notices are issued accurately and within required timeframes.
• Interpret and apply federal FMLA regulations and applicable state/local leave laws.
• Maintain accurate documentation ensuring compliance with HIPAA and company privacy requirements.
• Prepare and store compliance notices (eligibility, rights & responsibilities, designation, etc.).
• Partner with managers on return‑to‑work plans, modified schedules, or accommodations (in partnership with HR/ADA specialists).
• Coordinate with Payroll to ensure correct coding of paid/unpaid time and PTO usage.
• Interface with leave/disability vendors or third‑party administrators (TPAs) to obtain status updates and resolve issues.
• Demonstrate familiarity with closed‑loop payroll deduction processes.
• Support dashboards, case metrics, and reporting related to leave volumes, timeliness, and compliance.
• Maintain accurate, audit‑ready records.
• Identify trends and contribute to process improvements.

Benefits

• Benefits that benefit you – industry competitive benefits at the lowest cost to the employee
• Work-life balance – PTO and holidays, including floating holidays you can choose
• Compensation that rewards your hard work – A pay-for-performance culture with potential for annual raises and bonuses
• Training – We will equip you with the knowledge and skills you need to succeed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level