Typist - Human Resources/ Employee Relations, Temporary, RB #26-047

Buffalo Public Schools•Buffalo, NY

2d•Onsite

About The Position

This position involves difficult and responsible clerical work in a school administrative office. The typist will be responsible for performing varied clerical tasks requiring independent judgment, a thorough understanding of office rules, policies, and procedures, and the operation of various office equipment including typewriters, CRT terminals, personal computers, word processors, and printers. Incumbents receive infrequent instruction and new problems are referred to a superior. Employees in this class work under the general supervision of the School Principal/Assistant Principal and may supervise clerical personnel assigned to the school.

Requirements

Graduation from High School, Business School, GED or Equivalency Diploma.
Including or supplemented by a course in typing or keyboarding (proof of education/courses must be presented at time of appointment).
Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy.
Ability to understand and carry out oral and written directions.
Ability to establish an effective working relationship with pupils, parents, and school officials.
Courtesy.
Tact.
Physical condition commensurate with the demands of the position.

Nice To Haves

Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment.
Ability to plan and supervise the work of subordinates.

Responsibilities

Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school.
Acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members.
Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office.
Composes and types original written communications.
Compiles weekly, monthly, and annual reports and records.
Maintains and updates records.
Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff.
Receives visitors, answers inquiries and callers, and refers them to proper school officials.
Receives, sorts, and distributes incoming mail.
Prepares, maintains, and inputs permanent record cards of pupils.
Prepares and issues transcripts of pupils’ records to high schools, colleges, and universities.
Requisitions materials and supplies as approved; checks upon delivery and issues to faculty members/staff.
May be required to receive, count, and deposit all monies that pass through the office.
May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment.
May be required to open the school doors for callers to enter the building.
May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal.
Performs related duties as required.