Turnaround Master Scheduler

HF Sinclair•Anacortes, WA

About The Position

The Turnaround Master Scheduler is responsible for developing, integrating, governing, and optimizing refinery turnaround schedules from scope development through planning, execution, startup, and closeout. The role ensures turnaround activities are accurately planned, logically sequenced, resource-loaded, and aligned with business objectives. It serves as the refinery’s scheduling expert, providing leadership in scheduling best practices, schedule assurance, resource forecasting, critical path management, and turnaround readiness. The position oversees the performance and deliverables of contract schedulers and supports safe, reliable, and cost-effective turnaround execution by maintaining schedule integrity and providing clear visibility to turnaround leadership. The role is office based, requires up to 5% travel by land and air, and may involve working additional hours to support turnaround events, particularly during execution.

Requirements

At least 10 years of refinery experience in advanced Primavera scheduling.
High school diploma or equivalent.
Proficiency in Primavera P6 software.
Broad understanding of refinery operations, maintenance, construction, and turnarounds.
Ability to work in a fast-paced environment and meet required deadlines.
Ability to work additional hours as required to support turnaround events, particularly during execution.
Ability to communicate effectively with and influence others.
General working knowledge of SAP software and working proficiency in Excel.
Ability to travel up to 5% by land and air.

Nice To Haves

At least 5 years of experience in complex turnaround scheduling.
Strong understanding of refinery turnaround work.
Experience coordinating schedules across multiple stakeholders, including contractors, craft disciplines, and site personnel.
Professional certification in Primavera P6.

Responsibilities

Support scope challenge and scope freeze processes, and support scoping and job planning using library plans and historical schedule information.
Develop and maintain integrated Primavera P6 turnaround schedules covering shutdown, execution, and startup phases.
Integrate cost accounts into schedules in support of turnaround controls processes.
Establish and maintain schedule logic, constraints, milestones, and critical path activities, integrating maintenance, inspection, operations, project, and contractor work scopes.
Conduct schedule health assessments and quality reviews, validating logic, durations, resource loading, and milestone alignment.
Maintain schedule baselines and manage schedule changes through approved processes.
Develop schedule performance metrics and reporting standards, and ensure consistent application of refinery and corporate scheduling procedures.
Identify and manage critical and near-critical paths; conduct schedule risk assessments and scenario analyses.
Challenge company and contract execution leads to improve schedules; evaluate impacts from scope changes, resource constraints, and execution issues.
Develop mitigation and recovery plans and support contingency planning and schedule optimization.
Resource-load schedules to support workforce planning and contractor forecasting; coordinate with turnaround leadership on labor requirements, crew loading, and execution sequencing.
Support budget development and execution forecasting using schedule-driven manpower and duration estimates, and analyze productivity trends and resource utilization during execution.
Maintain schedule accuracy during execution; facilitate schedule update meetings and progress reviews.
Produce daily, weekly, and milestone progress reports and develop look-ahead schedules to support field execution.
Monitor schedule performance and communicate risks, delays, and recovery opportunities to leadership.
Participate in turnaround readiness reviews, stage-gate assessments, schedule optimization sessions, and tabletop workshops.
Verify that work packages, materials, permits, logistics, contractors, and equipment requirements align with schedule milestones.
Ensure schedule alignment with operational constraints, shutdown windows, and startup requirements.
Lead post-turnaround schedule performance reviews and lessons-learned sessions; benchmark processes against industry practices and recommend improvements.
Mentor planners, schedulers, and turnaround personnel in advanced scheduling techniques and Primavera P6 best practices.
Oversee contract personnel in the turnaround department, with up to five direct reports depending on site workload.