Tumor Registrar

Rochester Regional Health

1d•Onsite

About The Position

Identifies, registers, and maintains a database of patients with malignant and non-malignant tumors, utilizing a tumor registry data system. Participates in the activities of data collection, editing, special studies, projects and follow-up and quality assurance. Assists in the analysis of data and disseminates information at a state and national level within guidelines, ensuring conformity of data.

Requirements

Must attain CTR certification within three years of employment as required by the American College of Surgeons Commission on Cancer.

Nice To Haves

Associate's degree preferred.
High school or equivalent preferred.
One (1) year previous work experience as a CTR preferred or 1 year experience in a related health care field preferred.

Responsibilities

Maintains a reportable list including those diagnoses that are to be included in the registry and those that are excluded.
Maintains a computerized suspense file identifying cases to be entered into the registry.
Maintains a computerized accession register of all reportable cases accessioned in the registry.
Ensures accuracy of data collection on all registry cases for future patient care and research.
Reviews patient records, collecting 170 required fields of information as outlined in the current FORDS1, SEER Summary Stage 20182, AJCC3, Collaborative Staging, ICD-O4, STORE5, and New York State Department of Health Manuals.
Utilizes multiple sources when analyzing patient information to ensure accurate data abstracting.
Performs in-house reviews to assure quality of data and implement new data criteria.
Abstracts all core data elements according to the FORDS/STORE Manual.
Assigns proper topography and morphology codes according to ICD-0 coding classification system.
Assigns proper stage describing the extent of the reportable disease according to the AJCC Staging of Cancer, SEER and all current staging systems.
Enters all abstracted data information into the cancer registry software program.
Maintains a comprehensive method to identify and track patients due for follow-up regarding current health status.
Maintains a computerized system that identifies the annual follow-up date for each registry patient and determines those patients considered lost to follow-up.
Reviews patient re-admission records to collect current health status.
Reviews radiation reports to aid in determining a patient’s current health status.
Updates registry and follow-up files on all deceased patients.
Processes reports and updates all patient information on pre-existing registry patients.
Maintains a five-year follow-up rate of at least 90% and at least an 80% follow-up rate on patients in the registry since the reference date of 1980.
Utilizes hospital admissions computer system to track patients.
Sends patient and physician contact letters when current follow-up is not obtained.
Complies with departmental and Hospital-wide policies and procedures.
Complies with hospital confidentiality policies
Maintains expectations regarding an acceptable level of attendance.
Maintains a complete and accurate record of time worked.
Completes all hospital mandatory in-services on an annual basis.
Participates in group meetings regarding department subject matter.
Attends monthly department meetings or scheduled group meetings or reads and understands meeting minutes.
Also attends and reports at quarterly cancer committee meetings.
Attends department workshops/training sessions and educational seminars.
Certified Tumor Registrar attends educational conferences/seminars to maintain required certification and improve knowledge and professional expertise.
Responds to inquiries and requests of registry data in a timely manner.
Performs other related duties incidental to the work described herein.
Coordination of bi-weekly Tumor Conferences including agenda preparation, contacting physicians for case presentation, gathering clinical data, documentation and tracking of cases reviewed.
Completes COC recommended conference grid.
Prepares and submits conference evaluation forms and tracking sheets to the Rochester Academy of Medicine for CME credit for physicians.