Tuition and Financial Assistance Specialist

Mary McDowell Friends School•Brooklyn, NY

1d•Onsite

About The Position

Mary McDowell Friends School (MMFS) invites applications for a full-time Tuition and Financial Assistance Specialist beginning immediately. The Tuition and Financial Assistance Specialist is a key, full-time member of the Business Office, partnering closely with the CFO to oversee financial assistance and accounts receivable operations. This role is responsible for managing enrollment contracts, financial assistance applications, affidavits, and customized payment plans, ensuring accuracy, consistency, and a high level of service to families. As the primary point of contact for accounts receivable, the Specialist works collaboratively with the CFO to structure payment plans that balance family needs with the school’s cash flow requirements. In addition to day-to-day operations, the Specialist maintains the financial assistance platform, ensures timely follow-up with families regarding applications, and supports continuous process improvement. The ideal candidate is a proactive, detail-oriented problem solver who can translate financial data into actionable insights while upholding strict confidentiality and fostering trust within the school community.

Requirements

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
3 - 5 plus years of experience in a business office, financial assistance office, or accounting department.
Proficiency with Microsoft Office and G Suite applications.
Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, problem-solving, and achieve results.
Strong data management skills.
Exceptional interpersonal communication skills.
Ability to uphold strict confidentiality regarding sensitive financial data.

Nice To Haves

A Certified Nonprofit Professional or coursework in Financial Assistance Administration would be a plus.
Previous experience in an independent school (K-12) or higher education setting is highly preferred, with a focus on enrollment contracts and tuition management.
Knowledge of Veracross School Information System, financial assistance software.

Responsibilities

Facilitate professional communication with parents regarding outstanding tuition balances, ensuring timely collections while maintaining positive community relationships.
Partner with the CFO and Controller to design and implement customized payment plans tailored to needs and organizational policy.
Lead Accounts Receivable meetings to provide comprehensive updates on balance statuses and the allocation of Connors funding for each school year.
Manage the end-to-end preparation of assignment agreements and direct-pay addendum as directed by the CFO.
Collaborate closely with the Controller and Senior Accountant to ensure all invoicing accurately reflects current payment plan agreements and financial adjustments.
Prepare direct pay addendum as determined by the CFO and forward to parents.
Prepare and transmit tuition affidavits to legal counsel, ensuring accuracy and adherence to strict deadlines.
Work with CSE Coordinators to finalize affidavits for DOE hearings.
Partner with the CFO to facilitate Financial Assistance Committee meetings by reviewing applications and synthesizing parents’ financial data into actionable insights.
Serve as the primary record-keeper for all committee proceedings, ensuring minutes and decision logs are maintained with high confidentiality and precision.
Oversee the creation and distribution of formal award letters and track the acceptance of financial assistance packages for parents.
Serve as the primary point of contact for new and returning families navigating the financial assistance landscape, providing technical support for platform access and application submissions.
Act as a critical liaison between the CFO and parent-case attorneys, monitoring and communicating the status of student cases against the Department of Education (DOE).
Partner with Connors families to complete financial assistance applications and annual financial affidavit recertifications, ensuring accuracy, timeliness, and compliance.
Collaborate cross-departmentally with Admissions to provide prospective families with transparent financial assistance information to help with a seamless onboarding experience.
Maintain and audit the school’s financial assistance platform, ensuring institutional data is accurate and the portal is optimized for user experience.
Support the Business Office in the administration of specialized financial assistance, including trip-specific assistance and auxiliary programs.
Assist in the annual audit and revision of enrollment contracts, ensuring all terms and conditions are updated and legally sound prior to the re-enrollment launch.
Oversee the collection and verification of all supplemental enrollment materials and linked documentation in the enrollment contract to ensure complete enrollment materials.
Partner with the Registrar to transmit finalized enrollment materials, ensuring a seamless transition from contract execution to system implementation.
Assist in the preparation of assigned work papers for the annual audit process.
Collect data and prepare submission for annual NYS BEDS reporting.
Collect data and prepare submission for annual NAIS DASL reporting.
Gather data and submit survey responses to various other surveys as assigned.
Understand and participate in all school-wide diversity and equity initiatives.
Examine administrative practice through the lens of race, identity, equity, and privilege.
Provide an equitable framework for leadership decisions.
Support a school culture that allows for social identities to feel welcome.