Trust Operations Specialist I

Orange Bank & Trust Company•Goshen, NY

1d•$24 - $27•Onsite

About The Position

The primary function of this role is to assist Trust Operations with all daily, weekly, monthly, quarterly, and annual Trust Operations functions. This includes, but is not limited to, daily settlement, trade settlement and support, client record maintenance, and audit research as needed. This role also serves as the main insurance, appraisal, and house inspection coordinator for the Trust Services Division. Additionally, this role prepares the monthly TAC and quarterly TCB meetings by scheduling, compiling and disseminating reports, and taking meeting minutes. The role also performs all day-to-day administrative tasks for the Division.

Requirements

Minimum of one year of Trust/Bank operations or other relevant experience.
Microsoft Excel, Word and Outlook proficiency.
Must be able to interact in a professional manner with clients, staff and vendors.
High degree of accuracy and attention to detail.
Ability to prioritize and organize work in a fast-paced environment.
Ability to learn Trust accounting system and document imaging system.

Nice To Haves

Trust or brokerage operations experience.
Bank operations and accounting experience considered.
4 year college degree.

Responsibilities

Act as Insurance Coordinator for all Trust properties, including obtaining quotes for new properties and submitting and monitoring claims.
Act as Appraisal Coordinator for all Trust properties, including ordering initial appraisals for newly purchased homes and triennial appraisals for all Trust properties.
Provide support to the Trust Operations Manager and Trust Operations Assistant and be trained as back-up to cover when necessary.
Assist Trust Officers/Administrators as needed.
Set up disbursements and deposits as needed.
Prepare and mail OBT Indemnification letters as needed.
File client documents in the electronic storage system.
Act as back-up for preparing daily settlement in conjunction with back office support, including running and performing quality control review of all reports, resolving settlement issues, monitoring Verafin for OFAC Watch List hits, and monitoring for overdrafts.
Stage and monitor mutual fund/custody trades as requested.
Create/retrieve operational reports as needed.
Perform system maintenance on client records, as needed.
Run, store, and mail Trade Advices for clients.
Comply with all Trust Policies and Procedures.
Assemble and distribute agenda and meeting materials for monthly TAC and quarterly TCB meetings, including running and distributing investment blocks, uploading Investment Reviews, uploading Approved Watchlist, running Trade Reports, managing Outstanding Exceptions, and preparing Open/Closed Report.
Assist with marketing and sales projects as needed.
Separate and distribute incoming mail.
Answer incoming phone calls and take messages.
Order office supplies for the department.
Coordinate the ordering of department holiday gifts.
Maintain department internal contact lists.
Other responsibilities as assigned by management.