Trust Administrator - Wealth Management (Delaware)

Evercore • , NY

21h • Onsite

About The Position

Evercore Trust Company is seeking an experienced and detail-oriented Trust Administrator to join our Wilmington, Delaware office. This role will support the administration of trust relationships, with a primary focus on Delaware trusts, and will work closely with Wealth & Fiduciary Advisors, investment professionals, clients, attorneys, accountants, beneficiaries, co-fiduciaries, and other internal and external partners. The Trust Administrator will be responsible for the administration of assigned trust relationships, with a primary focus on Delaware trusts. This professional will oversee day-to-day trust administration and help ensure that trusts are administered accurately, consistently, and in accordance with governing instruments, applicable fiduciary standards, internal policies and procedures, and regulatory requirements. Depending on the nature of the relationship, the Trust Administrator may serve as the primary day-to-day contact or may partner with a Wealth & Fiduciary Advisor who maintains the broader client relationship. Because the Chief Fiduciary Officer is also based in the Delaware office, this role will also provide opportunities to support broader fiduciary governance initiatives, including fiduciary committee processes and board reporting related to the trust company’s fiduciary activities. This role requires strong technical trust administration experience, sound fiduciary judgment, excellent communication skills, and the ability to balance responsive client service with disciplined fiduciary process, documentation, and operational execution.

Requirements

• Bachelor’s degree required.
• Minimum of 5–7 years of trust administration experience with a trust company, bank, law firm, family office, or financial institution preferred.
• Experience administering Delaware trusts strongly preferred.
• JD, CTFA, or other relevant fiduciary, legal, tax, or trust designation preferred.
• Strong knowledge of trust administration principles, fiduciary duties, distribution standards, beneficiary communications, fiduciary documentation, and trust accounting concepts.
• Familiarity with Delaware trust law, directed trusts, trust modifications, decantings, trust protectors, administrative situs, and multi-jurisdictional trust administration preferred.
• Understanding of fiduciary income tax concepts and administrative requirements associated with trust taxation.
• Experience with discretionary distributions, account reviews, Reg 9 reviews, compliance reviews, and fiduciary policies and procedures.
• Excellent written and verbal communication skills.
• Strong client-service orientation and ability to communicate effectively with sophisticated clients, beneficiaries, attorneys, accountants, and internal partners.
• Exceptional attention to detail, strong organizational skills, and ability to manage multiple priorities and deadlines simultaneously.
• Sound fiduciary judgment, discretion, and ability to handle confidential information.
• Ability to work independently while maintaining a collaborative approach with Wealth & Fiduciary Advisors and other colleagues.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn and use trust accounting, CRM, document management, workflow, and other internal systems.

Responsibilities

• Administer assigned trust relationships in accordance with governing instruments, applicable law, fiduciary standards, internal policies, and regulatory requirements.
• Serve as a primary day-to-day administrative contact for assigned relationships, coordinating with clients, beneficiaries, Wealth & Fiduciary Advisors, investment professionals, attorneys, accountants, co-fiduciaries, trust protectors, distribution advisors, and other relevant parties.
• Partner with Wealth & Fiduciary Advisors and other internal professionals to deliver coordinated fiduciary administration and client service.
• Review and interpret trust agreements and related documents to identify administrative requirements, fiduciary powers, distribution standards, beneficiary rights, notice obligations, directed trust provisions, trust protector provisions, and other relevant terms.
• Prepare trust summaries, administrative checklists, account acceptance materials, client event memoranda, discretionary action requests, and other fiduciary documentation.
• Coordinate and document discretionary distribution requests, including gathering relevant information, analyzing trust terms and circumstances, preparing recommendations or internal memoranda, tracking approvals, and ensuring timely implementation.
• Monitor time-sensitive administration matters, including required notices, distribution deadlines, tax-related deadlines, account reviews, document updates, and other obligations.
• Support annual account reviews, Reg 9 reviews, internal relationship reviews, compliance reviews, and periodic client mailings.
• Coordinate with Portfolio Managers, Operations, Compliance, Legal, Tax, and other internal partners to ensure timely and accurate administration of trust accounts.
• Assist with account openings, closings, trustee appointments and resignations, asset transfers, beneficiary changes, administrative updates, and other trust maintenance matters.
• Monitor trust assets, liquidity needs, distributions, receipts, expenses, fees, tax payments, and other administrative activity.
• Coordinate with internal and external tax professionals regarding fiduciary income tax matters, estimated tax payments, tax reporting, K-1s, and related administrative requirements.
• Support trust modifications, decantings, nonjudicial settlement agreements, directed trust arrangements, trust protector matters, changes of situs, trustee changes, and other complex fiduciary matters.
• Assist with administration of special assets, closely held business interests, real estate, concentrated positions, tangible personal property, and other unique assets as needed.
• Maintain organized and complete trust records in accordance with internal policies, fiduciary standards, and regulatory expectations.
• Identify administrative, fiduciary, tax, operational, and relationship issues and escalate matters appropriately.
• Participate in special projects, process improvements, policy implementation, and initiatives supporting the Delaware trust business and broader fiduciary platform.
• Support the Chief Fiduciary Officer and other senior fiduciary leadership on fiduciary governance matters, including preparation for fiduciary committee meetings, board reporting, policy implementation, and related fiduciary oversight initiatives.

Benefits

• Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts
• 401(k) Retirement Plan
• Life and disability insurance, including additional voluntary financial protection insurance
• Well-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health services
• Family-building and family-support benefits
• Paid parental, caregiver, marriage and bereavement leave
• Commuter benefits, health club membership discounts, and other corporate discounts
• Paid holidays, vacation days, personal days, sick days, and volunteer opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level