Trial Court Administrator 3

State of Oregon • Coquille, OR

3d • Hybrid

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Trial Court Administrator supports the goals of six trial court judges in Coos and Curry County with four judges located in Coos County and two judges located in Curry County. The 15th Judicial District has 44 total staff with 34 staff located in Coos County and 10 staff located in Curry County. OJD and the judges of the 15th Judicial District are looking for an experienced leader as their next Trial Court Administrator (TCA) (Trial Court Administrator 3) for the Coos County Circuit Court in Coquille, Oregon, and the Curry County Circuit Court in Gold Beach, Oregon. The TCA reports to the Presiding Judge and has administrative authority for all aspects of personnel, revenue, information technology, capital asset management, and court operations. In this role, you are responsible for all non-judicial court-related services mandated by Oregon Revised Statutes, OJD’s rules and policies, and the district’s Supplementary Local Trial Court Rules. You will manage all operations and support programs of these courts. You will plan, develop, and implement short- and long-range policies, programs, and organizational changes. You are an integral link between the courts and the Office of the State Court Administrator, local bar, adult community corrections, juvenile department, various elected officials, local law enforcement, various civil organizations, county maintenance departments, the public, and the media. You will also liaise with community and statewide partners to advocate for programs, projects, and legislative actions. As statutory custodian of the record, you keep the court’s records, files, books, and papers. Additionally, you will ensure that court staff have the training and support they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves.

Requirements

• A bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.
• Four (4) years of professional work in business, public, or court administration, or a related field, of which two (2) years must have been in a court administration leadership role.
• OR Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Recent experience managing an organization of similar complexity.
• Experience recruiting, hiring/recommending hiring, training, supervising, assigning/reviewing work, tracking/measuring/managing performance, investigating and responding to employees’ concerns and grievances, and implementing disciplinary actions—up to and including terminations.
• Experience planning, preparing, developing, and controlling a budget.
• Experience developing and maintaining professional relationships with the public, the media, and a variety of stakeholders.
• Experience fostering cooperative working relationships among staff and management.
• Experience developing and implementing policies, goals, objectives, and priorities in collaboration with others.
• Ability to effectively communicate orally and in writing.
• Comfortable making presentations, interacting with the media, testifying in front of governmental committees, leading or serving on numerous intergovernmental committees, and facilitating meetings.
• Skilled and knowledgeable about working in a digital environment and comfortable using a variety of computer programs.

Nice To Haves

• Knowledge of, and experience with, court operations and both the administrative and judicial functions of a court is preferred but not required.
• A juris doctorate degree from an accredited law school, or an advanced degree in court administration, management, business or public administration, or a closely related field may substitute for up to two years of the required work experience.

Responsibilities

• Manage all operations and support programs of the courts.
• Plan, develop, and implement short- and long-range policies, programs, and organizational changes.
• Serve as an integral link between the courts and the Office of the State Court Administrator, local bar, adult community corrections, juvenile department, various elected officials, local law enforcement, various civil organizations, county maintenance departments, the public, and the media.
• Liaise with community and statewide partners to advocate for programs, projects, and legislative actions.
• Serve as statutory custodian of the record, keeping the court’s records, files, books, and papers.
• Ensure that court staff have the training and support they need, the resources to do their work, and a positive working environment.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level