Treatment Coordinator at Arizona Oral & Maxillofacial Surgeons

Specialty Dental Brands•Sahuarita, AZ

1d•Hybrid

About The Position

Treatment Coordinator Arizona Oral & Maxillofacial Surgeons (AZOMS) Locations: Tanque Verde & Sahuarita Position Type: Full-Time Travel Required: Yes – between AZOMS locations as needed About AZOMS Arizona Oral & Maxillofacial Surgeons is a growing, multi-location oral surgery practice committed to providing exceptional patient care while creating an outstanding experience for our patients, referring offices, and team members. We believe that teamwork, communication, accountability, and compassion are the foundation of our success. We are seeking a highly motivated Treatment Coordinator to join our team. This is a hybrid position supporting both our Tanque Verde and Sahuarita locations and requires the ability to work effectively with multiple surgeons, clinical teams, and administrative departments. Position Summary The Treatment Coordinator serves as a key liaison between our doctors, patients, referring offices, and clinical teams. This role is responsible for helping patients understand their treatment recommendations, reviewing insurance benefits, discussing financial arrangements, coordinating treatment plans, and guiding patients through their surgical journey from consultation to procedure. The ideal candidate is compassionate, organized, detail-oriented, and thrives in a fast-paced environment where multitasking and teamwork are essential.

Requirements

Customer service and patient communication experience required.
Exceptional verbal and written communication skills.
Strong organizational and time management abilities.
Ability to multitask and prioritize in a fast-paced environment.
Strong attention to detail.
Professional and compassionate demeanor.
Ability to work independently and as part of a team.
Proficiency with computers and practice management software.
Ability to sit, stand, walk, and move throughout the office throughout the day.
Ability to travel between office locations as needed.
Ability to use standard office equipment, including computers, phones, scanners, and printers.

Nice To Haves

Dental, oral surgery, orthodontic, periodontal, or medical office experience preferred.
Experience presenting treatment plans and discussing financial arrangements preferred.
Insurance verification and benefit coordination experience preferred.

Responsibilities

Present treatment plans and surgical recommendations to patients.
Review insurance benefits and explain estimated patient financial responsibility.
Discuss payment options and financial arrangements.
Answer patient questions regarding treatment, scheduling, and preparation.
Ensure patients feel informed, comfortable, and supported throughout their experience.
Follow up with patients after consultations to assist with scheduling and treatment decisions.
Communicate with referring dental offices regarding patient treatment plans and scheduling.
Build and maintain positive relationships with referring offices.
Ensure required records, referrals, imaging, and documentation are received and processed timely.
Assist in creating a seamless experience between AZOMS and referring providers.
Coordinate surgical scheduling and pre-operative requirements.
Answer incoming phone calls and assist patients professionally and efficiently.
Maintain accurate patient documentation and records.
Collaborate with administrative and clinical teams to ensure continuity of care.
Assist with office operations as needed.
Track and maintain individual case acceptance/conversion rates.
Participate in performance discussions and goal-setting initiatives.
Follow established workflows and best practices.
Demonstrate accountability for follow-up, communication, and patient outcomes.