Treasury Operations Supervisor

City of Santa Monica•Santa Monica, CA

2d•Hybrid

About The Position

Supervises, coordinates and monitors the work of staff engaged in the City's treasury operations and cash handling activities. Researches and prepares special reports and projects and resolves complex customer service issues. Works under the general supervision of the Assistant City Treasurer and/or designee who outlines work assignments and periodically reviews work in progress and upon completion. Exercises administrative and technical supervision over technical and fiscal support staff, outlining work assignments, occasionally reviewing work in progress and periodically reviewing completed work.

Requirements

Knowledge of principles and practices of accounting.
Knowledge of principles and practices of financial recordkeeping.
Knowledge of cash control procedures and techniques.
Knowledge of applicable federal, state and local laws and regulations.
Knowledge of effective supervisory techniques.
Knowledge of effective customer service techniques.
Ability to select, supervise, train and evaluate assigned staff.
Ability to analyze financial problems and develop appropriate policies and procedures.
Ability to exercise sound independent judgment within established guidelines.
Ability to develop sound recommendations and evaluate alternatives.
Ability to communicate effectively, both orally and in writing.
Ability to provide effective customer service.
Ability to establish and maintain effective and cooperative working relationships with City employees and the general public.
Skill in leadership, management and supervision.
Skill in using a personal computer and applicable software applications.
Skill in reading, writing and communicating at an appropriate level.
Graduation from an accredited with an Associate's degree in Finance, Accounting, Public or Business Administration or a closely related field.
Four years of recent, paid progressively responsible work experience performing cash control functions including collection, reconciliation and deposit of revenues, including two years of leading and coordinating the work of others.
One year of leading and coordinating the work of others and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the one year of leading and coordinating experience.
Additional relevant work experience may be substituted for the required education on a year for year basis.
Possession of a valid class C driver license.

Nice To Haves

Public sector experience is desirable.

Responsibilities

Supervises, trains, coordinates and reviews the work activities and daily operations of the City's treasury operations and cash receipting system.
Assists in making hiring, promotion, and disciplinary decisions.
Evaluates staff's work and prepares performance evaluations.
Monitors credit card and banking services, including timely receipt of funds and compliance by City contractors with applicable municipal codes.
Supervises and oversees daily reconciliations and balancing of funds to receipts from cash receipting sites throughout the City.
Interprets and applies rules, regulations and policies related to parking citations, credit card acceptance and processing, banking services and cashiering services.
Assists in recommending, writing and implementing new policies and procedures.
May serve as the day-to-day liaison for the City regarding payment processing services and banking services vendors.
Prepares and maintains a variety of financial records, including journals, subsidiary and revenue reports, and analytical reports on receipts and expenditures.
Assists in the development of revenue reporting systems according to generally accepted accounting principles.
Conducts cash collection audits and auditing of entries to accounts.
Supervises preparation of the City Treasurer's daily cash summary report and provides the Assistant City Treasurer with information used in the monthly Cash/Investment Reports for the City Manager and City Council.
Provides Assistant City Treasurer with information used in the preparation of certain cash and investment related sections of the City's Comprehensive Annual Financial Report.
Works to resolve policy and/or procedural matters with other employees, divisions and departments.
Responds to difficult internal and external customer inquiries, addresses complex requests and complaints, and researches and resolves customer service issues.
Acts as the Treasury Administrator in his/her absence.
Performs other related duties, as assigned.