Treasury Operations Administrator

Ultimus • Hauppauge, NY

50d

About The Position

The Treasury Operations Administrator is responsible for ensuring procedures are followed for end of day checks, balances, and daily Certify processing with no guidance needed and holds an accuracy rate above 95%. This role involves generating and producing expense authorizations, processing online expense payments, and resolving inquiries related to expense processing. The administrator will also maintain Excel spreadsheets and perform general clerical duties.

Requirements

• High school diploma.
• Undergraduate degree.
• Equivalent education and experience will be considered.
• QuickBooks.
• Online banking and operating accounts.
• Microsoft Office Suite.
• Adobe Acrobat Pro.
• Ability to organize and prioritize work, assisting in the coordination of the work of other team members.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Responsibilities

• Generates and produces expense authorizations such as Monthly Packets and Third Party invoices.
• Enters Expense Authorizations for Third Party invoices on Certify.
• Approves expense authorizations in Web Expenses.
• Processes online expense payments for clients using JP Morgan Chase, UMB, and State Street.
• Sends follow up emails to clients regarding the approval of Third-Party invoices on Certify.
• Researches and resolves inquiries regarding Expense processing (Ex. Inquiries from Fund Accounting, missing payments, bank not posting payments, requests for Fed Reference numbers, etc.).
• Maintains and updates various Excel spreadsheets.
• Performs general clerical duties including filing, copying, faxing, and mailing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level