Treasury Associate , FIN

UNDP•Montreal, QC

4d•Onsite

About The Position

The Accounting Services Section (ASV) is responsible for the development of accounting systems, including the formulation of accounting policies and procedures; the maintenance of the accounts of the General Fund, Joint Financing Funds, Administrative and Operational Services Cost (AOSC) Fund and other miscellaneous funds; the maintenance of accounts for the Capacity Development and Implementation (CDI), consisting of projects under United Nations Development Programme (UNDP), Trust Funds, multiple agreements under the ICAO Civil Aviation Purchasing Service (CAPS), Management Service Agreements (MSAs) and related funds; the preparation of periodic and year-end financial statements for all accounts; the calculation of scales of assessment on Contracting States, the recording of payments and monitoring of status of assessments from Contracting States, including regional civil aviation bodies; the preparation of working papers for the Finance Committee (FIC), Council and Assembly; Treasury functions including investments, payments, banking and the preparation of cash and income projections; the processing of invoices, travel claims, fellowships and other payables, including the review and approval of duly certified invoices and other forms of payments of expenses of the Regular Programme and CDI; the maintenance of accounts for income from sales of publications, reimbursement from regional civil aviation bodies and other collections; and the processing of cash reports from Regional Offices and TC Projects. The post of Treasury Associate works under the General Ledger and Reporting Unit (GLU), which is supervised by the Treasury Officer and reports to Head General Ledger. The incumbent of the post is expected to work independently. The post requires frequent interaction and collaboration with clients in the Latin America region.

Requirements

Diploma of Collegial Studies (DEC) or equivalent, including the successful completion of courses in basic accounting.
At least six (6) years of accounting experience.
Fluent reading, writing and speaking abilities in English.

Nice To Haves

A first level university degree in Finance/Accounting.
Experience in working with different currencies.
Experience in identifying and improving control weaknesses and associated risks.
Working knowledge of Spanish.
Knowledge of any other language of the Organization (Arabic, Chinese, French, Russian).
A working knowledge of French or Spanish.

Responsibilities

Evaluate, verify and process CDI project programme costs, ensuring all cashbook transactions are properly supported with invoices, receipts, vouchers and bank statements.
Verify that Agency Service Requests (ASRs) are issued correctly and posted to the correct accounts.
Ensure that all local pensionable field staff amounts are processed promptly to meet strict Payroll deadlines.
Act as a focal point with project staff, including Heads of Missions for matters related to processing of financial data in CDI mission offices.
Ensure that CDI mission offices comply with ICAO Financial Rules and Regulations.
Report any deviations from rules and procedures to Supervisor.
Evaluate, verify and process UNDP Service Clearing Account (SCA) relating to Capacity Development and Implementation (CDI) and Regular Programme expenditures.
Ensure timely and accurate processing of monthly SCA data ensuring a match with the corresponding Agency Service Request.
Post ASRs in ERP (Quantum) ensuring accuracy of accounting data.
Correspond with various UNDP Country Offices on any discrepancies and request reversals as required.
Prepare monthly UNDP Reject List and follow up on outstanding items with UNDP NY.
Reconcile UNDP account balances with advances made from ICAO HQ.
Prepare reconciliations of CDI mission offices’ imprest and petty cash accounts.
Ensure that opening and closing balances are correct with GL account in Agresso.
Identify and analyse all discrepancies in imprest and petty cash accounts.
Promptly follow up on outstanding items in imprest and petty cash accounts.
Proper management of petty cash accounts.
Prepare reporting for UNDP requirements, including year-end reporting requirements and audit requests.
Reconcile and prepare Report 12A respecting mid- and year-end deadlines for submission.
Prepare UNDP reports as mandated under the UNDP year-end closing deadline requirements.
Download monthly data from UNDP SharePoint site and action as required.
Ensure that all reports balance with year-end reporting figures and liaise with GLU as required.
Answer all audit queries as required.
Receive, evaluate and submit for approval the petty cash and imprest account replenishments requested by TC field offices.
Ensure prompt replenishment of funds ensuring no interruption of project cash workflow.
Prepare ASRs for petty cash replenishments on a timely basis.
Ensure that cashbooks have been received on time and are in accordance with cashbook rules, delaying replenishments until satisfactory conclusion.
Verify that replenishment requests are properly supported and certified by CDI.
Reconcile monthly funds-in-transit account.
Inform field offices of transfer of funds and ensuring proper recording in Quantum.
Perform other related duties, as assigned.