Treasury and Accounts Payable Specialist
About The Position
Treasury & Accounts Payable Specialist supports the financial operations of a family office by ensuring accurate payment processing, disciplined cash management, proper financial recordkeeping, and professional vendor interaction. This role combines clerical accounting duties (invoice processing, reconciliations, payment execution, coding and recording cash receipts) with operational treasury responsibilities (cash tracking, maintaining bank accounts, reporting) and administrative support (email management, document storage, and vendor liaison responsibilities). This position requires high attention to detail, strong organizational skills, and discretion in handling sensitive financial information.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 3–5+ years of experience in accounts payable, bookkeeping, treasury operations, or family office accounting.
- Strong proficiency in Excel, Outlook, and accounting software (QuickBooks, Sage, or similar).
- Exceptional attention to detail, accuracy, and organizational skills.
- Strong communication and customer service skills, especially with vendors and external partners.
- Ability to manage multiple priorities across many entities and payment cycles.
- Must maintain strict confidentiality and demonstrate sound judgment when handling sensitive information.
Responsibilities
- Scan, organize, and electronically file invoices, payment confirmations, financial correspondence, and receipts.
- Review, analyze, and process invoices and payment requests with proper coding and approvals.
- Track invoice receipt, manage approval workflows, and maintain payment schedules across multiple entities.
- Prepare payment requests and enter payments into banking/ERP systems; execute checks, ACH, and wire transfers.
- Reconcile accounts payable to vendor statements and maintain accurate vendor records, including tax and banking details.
- Administer corporate and personal credit cards, including coding and uploading receipts.
- Code and record all cash receipts and disbursements in the general ledger.
- Prepare accounts receivable reporting and track notes receivable, including interest calculations.
- Monitor daily liquidity across multiple bank accounts and prepare weekly cash summaries to support cash‑flow forecasting.
- Track intercompany transfers and assist with cash positioning to ensure timely availability of funds.
- Assist with opening, maintaining, and closing bank and credit card accounts.
- Prepare annual 1099s and support accountants, auditors, and tax advisors with required documentation.
- Serve as the primary point of contact for vendors, family staff, and service providers regarding payments, account setup, and issue resolution.
- Communicate payment timelines, confirmations, and updates to vendors and internal stakeholders.
- Maintain accurate financial and operational records to support family office reporting requirements.
- Organize and manage digital files across network folders to ensure clarity, consistency, and retention compliance.
- Maintain excellent email management practices with timely and organized communication.
- Support general administrative tasks, including scanning, document management, and scheduling payment‑related workflows.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
