Treasury Administrative Assistant

Federal Reserve System • Omaha, NE

10d • $46,800 - $67,100 • Hybrid

About The Position

The Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join our Treasury Services Division organization. As a member of our team, you will provide administrative support to division executives and other staff including calendar management, coordinating travel arrangements, meeting coordination, event planning support, preparing, reviewing, and editing documents, and completing basic projects of routine to moderate complexity.

Requirements

• Typically requires 1 year of previous experience.
• High school diploma or equivalent
• Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications
• High standards of confidentiality due to possible access to sensitive information
• Willingness to perform additional responsibilities unique to the areas the position supports
• Strong interpersonal skills including the ability to interact with high profile public contacts and/or external customers
• Strong verbal and written communication skills
• Excellent customer service and organizational skills
• Excellent attention to detail, time management skills, and multi-tasking ability

Nice To Haves

• Three to five years of administrative assistant experience preferred
• Basic project management skills and analytical skills preferred

Responsibilities

• Maintains and/or monitors electronic calendar(s), deadlines, and appointments for Officers.
• Purchases and manages inventory of supplies.
• Manages purchasing card expenditures and timely reconciliations.
• Makes travel arrangements for Officers, as well as incoming support for System or external guests to include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, and filing paperwork for reimbursement, when appropriate.
• Serves as primary coordinator host for meetings for Officer and the Division, including, but not limited to, making conference room reservations, dining requests, guest access, and providing assistance during meetings.
• Organizes and maintains files of department correspondence and documents and is responsible for adhering to record retention guidelines.
• Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications.
• Develops basic reports and completes projects of average to moderate complexity and priority.
• May update and/or maintain information sharing websites and other communication mediums (e.g. Teams, newsletters, video screens, etc.).
• Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.
• Completes other unique, department specific duties as assigned.

Benefits

• 5 days per month remote work flexibility
• Screening Requirements: This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take up to a couple of months to be completed. You can begin work before the screening is completed; however, continued employment is contingent on acceptable screening results. The areas screened may include education/employment verification, criminal history, credit history, and reference check. United States citizenship or lawful permanent resident alien status with at least three or more years of United States residency from the date of legal entry to the United States is required for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED