Treasurer Office Assistant

City of Colville•Colville, WA

6d•Onsite

About The Position

This position is responsible for assisting the Utility Billing Clerk Specialist with duties relating to the Utility Billing process, receipting, and all secretarial and clerical duties for the City Treasurer. Work performed in the Utility Billing and Utility Receipting is of a confidential nature due to the Red Flags Rule. This position is responsible for some degree of financial processing and monitoring as directed by the City Treasurer and to inform the City Treasurer of significant and/or important events or activities. This position acts in the place of the Utility Billing Clerk Specialist.

Requirements

Graduation from a standard high school, vocational school or equivalent.
Minimum of two (2) years prior accounting and/or bookkeeping experience, with emphasis on cash handling and accounts receivable.
Experience with computer/word processing system, preferably Microsoft Windows and Quicken.
Experience with Excel Spreadsheets is required.
Type 50 net words per minute minimum.
Proficiency with all peripheral office equipment.
Ability to meet work deadlines, work without direct supervision, and maintain efficiency and accurate production with constant interruptions.
Good oral and written communication skills are required.
Must be able to maintain control of emotions and deal with stress, and work effectively in an environment with frequent interruptions, multiple demands and a variety of tasks.
Must be able to work in an environment where there is a frequent need to communicate with members of the public who may be upset and/or verbally abusive.
Valid Washington State Drivers License

Responsibilities

Receives and processes daily monetary transactions.
Prepares the daily bank reconciliation on appropriate spreadsheets.
Coordinates the daily balancing and bank deposits with the Utility Billing Clerk Specialist.
Represents the City as the primary contact person for the public.
Responds to customer questions and concerns in person or over the phone.
Orders supplies and maintains record retention.
Prepares miscellaneous invoices for water, fire and leasehold charges and interfund transfers for the Treasurer’s Department.
Responsible for monthly tracking of the Business Registration accounts through the Department of Revenue.
Will post monthly revenues and expenditures to Treasurer’s spreadsheets.
Responsible for posting utility taxes to spreadsheet monthly.
Keep City Treasurer informed of significant and important events, activities and reconciliations.
Assists and/or acts in the place of the Utility Billing Clerk Specialist in all aspects of utility billing and bulk mailings.
Will also assist the Utility Billing Clerk Specialist in answering the phones and waiting on customers during the peak periods in the billing cycle to make deadlines.
This position is assigned to complete and/or assist in projects by the City Treasurer.
This position is responsible for maintaining and accounting for the fixed asset system and completing a physical inventory along with a designated position from other departments for the city.
This individual also performs the secretarial duties of the department.
All work activities shall be conducted in compliance with the Safety and Accident Prevention Plan.