Temporary Employee - Travel Specialist

University of Oklahoma•Norman, OK

2d•Onsite

About The Position

The Shared Business Services Center (SBSC) at the University of Oklahoma is hiring a Temporary Travel Specialist to support university and guest travelers and travel and expense management activities across the University. This full-time, temporary position is anticipated to last approximately six months and is based on campus. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; travel is not required. The role provides travel and expense support to faculty, staff, students, and guests, helping ensure that travel expenses are processed accurately, efficiently, and in compliance with University policies. The position offers hands-on experience with travel and expense management, Concur, and other financial systems used in higher education, while collaborating with departments and experienced professionals across campus.

Requirements

High school diploma or GED.
At least 18 months of experience in customer service, accounting, finance, travel administration, business operations, or a related field.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Customer-focused mindset.
Ability to learn new systems and processes quickly.
Positive attitude and willingness to collaborate with others.
Sound judgment when interpreting policies and resolving issues.

Nice To Haves

Experience with travel reimbursements, expense reporting, or travel coordination.
Experience using Concur or similar travel and expense management software.
Experience working in a higher education environment.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality, or a related field.
Experience using Microsoft Excel and financial systems.

Responsibilities

Provide travel and expense support to faculty, staff, students, and guests.
Review and process travel reimbursements and expense reports in Concur.
Assist travelers with travel card expenses, documentation requirements, and reimbursement questions.
Prepare, track, and reconcile employee expense reports.
Make travel arrangements for university guests and students as needed.
Allocate travel expenses to appropriate chart fields and funding sources.
Review travel transactions for accuracy and policy compliance.
Maintain financial records and supporting documentation.
Monitor outstanding travel transactions and follow up on missing information.
Research and resolve travel-related issues and discrepancies.