Travel Site Setup Coordinator

Geode Health of Texas•Atlanta, GA

4d•Onsite

About The Position

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. Position Summary The Site Setup Coordinator is responsible for the hands-on coordination and execution of office site setup activities to ensure new and temporary locations are fully prepared for employees and customer-facing operations. This is a highly travel-based role requiring frequent on-site presence, strong organization, independent problem-solving, and close coordination with Facilities, Construction, IT, landlords, vendors, installers, inspectors, and other project partners. Primary Markets: Texas (Dallas, Austin, Central TX); Georgia (Atlanta Metro); the Carolinas; Midwest (Illinois, Wisconsin, Nebraska)

Requirements

Strong organizational and project coordination skills with the ability to manage multiple vendors, deliveries, and deadlines.
Comfortable working independently in active construction, office, and property-management environments.
Strong communication skills and ability to coordinate effectively with installers, vendors, landlords, inspectors, IT, Construction, and Facilities teams.
Ability to read basic floor plans and use them to direct furniture, artwork, equipment, and office setup.
Strong eye for design and details
Strong attention to detail and ability to identify issues that could prevent a site from being fully operational.
Resourceful, hands-on approach with the ability to resolve day-of setup and installation issues.
Ability and willingness to travel extensively and adjust schedules based on project and opening needs.
Prior experience in administration, project and team support role
Valid driver's license and ability to travel by vehicle and air as required.
Ability to lift 50 LBS.

Responsibilities

Travel to assigned locations to coordinate and execute site setup activities from pre-opening through final readiness.
Complete final site-readiness checks and ensure each location is clean, functional, organized, customer facing, and employee-ready.
Coordinate setup of temporary office locations as needed.
Order initial stock for and Set up break rooms, restrooms, common areas, reception areas, and other employee/customer spaces for use.
Purchase, track, organize, and place office decor, accessories, and miscellaneous setup items.
Test and verify that site systems and building components are functional and ready for use, including sound masking, security systems, doors, locks, lighting, plumbing fixtures, and other office systems.
Prepare a new office welcome email in coordination with Operations, including key information employees need to understand and use their new location.
Conduct Operations walkthroughs to introduce the team to the new office, review key site features, and communicate information needed for day-to-day use of the space.
Take completion photos and upload required project closeout and site-readiness photos to SharePoint.
Order furniture through approved vendors in accordance with approved plans and standards.
Coordinate furniture delivery and installation schedules.
Oversee furniture installations on site and direct installers regarding furniture placement on plans.
Verify furniture is installed in the correct locations and identify or coordinate resolution of installation issues.
Order artwork, receive and stage artwork on site, and coordinate or oversee installation according to plans.
Identify, review, source, and organize new vendors as needed for site-specific products, services, installations, or other project requirements.
Coordinate with landlords and property management to obtain keys and required site access.
Make and organize required copies of keys for office operations.
Oversee or coordinate security system installation and confirm that the system is ready for use.
Meet inspectors or other required parties on site to support final readiness and verify the location is clear and ready to open.
Coordinate with IT to confirm that computers, peripherals, and other technology equipment arrive at the site when needed.
Coordinate with Construction regarding site needs, open items, access, scheduling, and setup dependencies.
Assist with facilities tickets and site-related needs associated with construction, turnover, and opening activities.
Escalate deficiencies, damaged or missing items, schedule concerns, or other issues that could affect opening readiness.
Notify Construction of items that are incorrect, incomplete, damaged, or missed during the punch walk and assist with follow-up through resolution.
Attend new-site and potential-site visits as needed and complete pre-site walks, including taking and organizing photos for Construction to support early project planning.
Assist Construction with miscellaneous build-out, turnover, and site-related items as they arise and as needed to support project completion.