Travel Reduction Programs & Grant Manager

Arizona Department of Administration•Phoenix, AZ

7d•Hybrid

About The Position

The Arizona Department of Administration’s Human Resources Division is seeking an experienced, detail-oriented professional to manage statewide travel reduction and transportation demand management (TDM) initiatives. The role operates as a regulatory compliance officer under Arizona Revised Statutes § 49-588 and Arizona Administrative Code R2-1-801 through R2-1-805. Programs aim to reduce single-occupancy vehicle commutes among state employees and include the state employee transit card program and an annual travel reduction survey. The manager oversees program operations and fiscal compliance, including multi-agency compliance reports, monthly grant reporting to the Maricopa Association of Governments (MAG), budget tracking, annual audit preparation, interagency service agreements, grant contracts, and vendor partnerships. The role also provides customer support to participating state employees and trains and guides travel reduction coordinators across state agencies. The position leads program outreach and communications, including administration of the CapitolRideshare.az.gov and RemoteWork.az.gov websites, production of the bimonthly Rideshare Review newsletter, and commuter promotions through the RideAmigos TDM platform. The manager supports policy and procedure development using Arizona Management System continuous improvement principles, audits statewide policies such as the Remote Work Agreement, and tracks corrective action plans. The position is based in the Human Resources Division in Phoenix and may offer remote or hybrid work within Arizona based on business needs and performance. Approximately one day per week of office attendance is required. Salary is $80,000 to $100,000, depending on experience.

Requirements

Advanced written and oral communication skills.
Advanced understanding of legislation, rules, and regulatory compliance.
Project management ability.
Program budgeting ability.
Ability to work independently and in a team environment.
Ability to work with limited supervision.
Ability to manage time to meet objectives.
Knowledge of grants management, including budgeting and reporting.
Knowledge of contract and procurement management.
Knowledge of vendor management and budgeting.
Knowledge of program auditing and subrecipient monitoring processes.
Knowledge of HR and audit process best practices.
Knowledge of state and federal HR laws, policies, regulations, and SPS Rules.
Skills in Google Suite and Microsoft Excel.
Skills in Drupal 9 website administration via D9 CMS.
Skills in Adobe Suite, including Adobe Express, Adobe Photoshop, and Acrobat Professional.
Database management skills.
Successful background and reference checks, including state and federal criminal records fingerprint check.
Successful completion of the Electronic Employment Eligibility Verification Program (E-Verify) for newly hired State employees.
If driving or using a vehicle is an essential job function for State business, the applicable driver’s license requirements apply.

Nice To Haves

Bachelor’s or advanced degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field.
Three to five years of hands-on experience managing state or federal grants, with expertise in budgeting, financial tracking, fiscal compliance, and/or auditing.
Direct professional experience with Travel Reduction Programs, TDM initiatives, regional transit planning, or environmental sustainability programs.
Experience working within or closely collaborating with state agencies, regional councils of governments, or metropolitan planning organizations.
Familiarity with grant management software and data platforms used to collect, analyze, and report on commuter travel surveys.

Responsibilities

Plan, implement, and promote TDM programs, including transit card management, carpooling, vanpooling, Commuter Club incentives, and remote work initiatives.
Maintain program websites and produce regular newsletters to engage program participants.
Oversee the MAG grant, including compliance with monthly and semiannual reporting requirements.
Prepare annual grant amendment packages, including updated schedules, scopes of work, and program budgets.
Track program budgets and support fiscal oversight, annual audit preparation, and grant compliance.
Manage interagency service agreements, grant contracts, and vendor partnerships.
Provide front-line customer assistance to state employees by telephone and email.
Develop training materials and provide ongoing operational guidance to travel reduction coordinators across state agencies.
Support the review, development, and maintenance of policies and standard operating procedures using Arizona Management System continuous improvement principles.
Conduct compliance audits of statewide policies, including the Remote Work Agreement, and track agency corrective action plans to address deficiencies.
Represent ADOA HRD in regional transportation committees and partner meetings.
Participate in professional development to maintain expertise in TDM strategies and compliance standards.
Administer the annual travel reduction survey and support timely submission of multi-agency compliance reports.
Administer CapitolRideshare.az.gov and RemoteWork.az.gov and execute commuter promotions through the RideAmigos TDM platform.

Benefits

Sick leave.
Vacation.
10 paid holidays per year.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
Health and dental insurance.
Retirement plan, including participation in the ASRS Lifetime Benefit Pension Plan after 26 weeks of employment.
Life insurance and long-term disability insurance.
Optional short-term disability insurance.
Optional deferred compensation plans.
Optional supplemental life insurance.
A full-time or part-time remote work schedule may be available as a management option.