Travel Planner & Administrator

Native American Transformer Services, Inc.•Reno, NV

2d•$28 - $32•Remote

About The Position

Native American Transformer Services, Inc. (NTS) is a Tribally-owned power transformer field service company headquartered in Reno, Nevada, operating on a national project footprint. We deploy skilled transformer technicians and field crews to utility, industrial, and commercial job sites across the country. Our work keeps the power on — and we need sharp, organized people behind the scenes to make that happen. We're looking for an experienced Travel Planner & Administrator to own the full travel coordination function for our field service teams. This isn't a corporate travel desk job — our crews move fast, job sites change, and priorities shift daily. You'll be the person who makes sure our technicians get where they need to be, when they need to be there, without the logistics becoming a problem. Beyond travel, you'll provide direct administrative support to Operations and HR — keeping records clean, communication moving, and the back office running smoothly.

Requirements

3+ years of experience in travel coordination, administrative support, or operations in a field services, construction, energy, or similar project-driven environment
Proven ability to juggle complex, multi-person travel logistics across multiple job sites at once
Proficiency with travel booking platforms (Concur, Egencia, Kayak for Business, or similar) and expense management systems
Strong Microsoft Office skills — Excel, Word, Outlook, Teams
The ability to stay calm, organized, and effective when plans change fast
Clear communicator — equally comfortable with field techs, project managers, and executives
High attention to detail and a track record of keeping confidential information confidential

Nice To Haves

Experience supporting union or non-union field crews or a mobile workforce
Familiarity with project-based cost allocation and job code billing
Experience with HRIS platform Zoho

Responsibilities

Book and manage all field technician travel: flights, hotels, rental vehicles, and per diem tracking across multiple active projects simultaneously
Handle last-minute changes, emergency deployments, and itinerary shifts quickly and without drama
Maintain real-time visibility into crew locations, travel schedules, and return timelines
Manage vendor relationships with hotels, airlines, and car rental agencies to hold corporate rates and service standards
Track travel spend by project code; flag overages and find cost savings where you can
Process and reconcile travel expense reports in coordination with Accounting
Provide administrative support to Operations and HR leadership — scheduling, document management, correspondence, and records maintenance
Assist with onboarding logistics for new field hires, including travel-to-training coordination
Maintain crew rosters, project assignment logs, and internal operational databases
Keep office functions running: supplies, vendor accounts, filing, and general coordination