Travel & On-Site Coordinator

Globus Medical•Audubon, PA

3d•Onsite

About The Position

The Travel & On-Site Coordinator is responsible for the planning, development and execution of travel inquiries and logistics arrangements such as arranging flights, train travel, ground transportation, and accommodations for local, domestic, and international travel for our MERC programs and for other company programs. The Travel & On-Site Coordinator will provide onsite support including set up, break down, registration and onsite travel changes. The Travel & On-Site Coordinator will provide superior customer service and support to a wide range of internal and external customers including consultants and surgeon clients. The job requires the individual to be an extremely organized team player with the ability to function well in a challenging and fast paced environment. This individual will work closely with MERC Team members in the execution of MERC programs to ensure a superior customer or learner experience delivered with operational excellence and efficiency.

Requirements

Bachelor’s degree or equivalent industry experience working directly with medical professionals
Proficiency in Microsoft Office Suite (with an emphasis in Excel), Outlook, and Windows
Strong interpersonal skills; Able to work in a team environment and able to perform at a high level working independently
Excellent oral and written professional communication skills
Well organized, detail-oriented team player with proven ability to multitask effectively while adapting to changing priorities
General working knowledge of U.S. and world geography
Ability to learn and maintain knowledge of procedures, products and activities of assigned area.
Excellent verbal and written communication skills
Attention to detail
Self-starter
Advanced critical thinking and problems-solving skills

Nice To Haves

Experience booking travel as a Travel Agent or in a Corporate Travel role is preferred
Experience arranging travel using a web-based booking engine, knowledge of travel industry technology and international travel regulations is preferred

Responsibilities

Arranges and approves travel reservations (air, hotel, and ground transportation) for customers, consultants, executives and employees (both domestically and internationally)
Ensures compliance with company policies in all aspects of travel processes
Proactively manages communications of travel arrangements and/or options with all related parties
Routinely conducts travel data and travel audit reports
Communicates with vendors regularly to ensure business needs are being met
Books travel for MERC programs and other travel-related projects as needed
Provides onsite travel support for all participants
Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies.
Ensure Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role
Represents the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties of Globus