Travel and Expense Coordinator

DMG MORI USA, INC • Hoffman Estates, IL

1d • Hybrid

About The Position

The Travel & Expense Coordinator is responsible for managing employee travel arrangements, overseeing expense report processing, and ensuring compliance with company policies. This role supports operational efficiency, accurate financial reporting, and a positive employee experience by providing timely, detail‑oriented administrative support. Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse screening.

Requirements

• 2+ years of experience in travel coordination, expense administration, or corporate support roles.
• Strong proficiency in travel/expense systems (e.g., Concur, SAP).
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication and customer‑service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Familiarity with corporate travel policies and reimbursement regulations.

Nice To Haves

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.

Responsibilities

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Review, validate, and process employee expense reports for accuracy and policy compliance.
• Ensure all travel and expense submissions adhere to corporate guidelines and regulatory requirements.
• Work with travel agencies, hotels, and transportation providers to secure competitive rates and resolve issues.
• Maintain and support travel/expense platforms (e.g., Concur, SAP, Certify), including troubleshooting and user assistance.
• Prepare monthly travel and expense reports, identify trends, and recommend cost‑saving opportunities.
• Provide guidance on travel bookings, expense submissions, reimbursement timelines, and policy questions.
• Identify opportunities to streamline workflows, enhance compliance, and improve user experience.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level