TRAVEL COORDINATOR

VSolvit

1d • Remote

About The Position

The Travel Coordinator position is responsible for the travel coordination functions supporting C-Level personnel, enforcing Travel and Purchasing policies for the company, including credit card reconciliations and other C-level accounting support as needed. The Travel coordinator will use critical thinking to solve problems and exercise analytical skills.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Requirements

• Demonstrated organizational skills and expertise in managing and mastering details.
• Demonstrated strong Communication skills and excellent interpersonal skills.
• Demonstrated experience with Microsoft Office Suite, Excel and Google Suite.
• Proficiency with Quickbooks Desktop or Online versions and familiarity with ERP systems.
• Demonstrated planning and organizational skills with the ability to handle multiple tasks simultaneously, conflict resolutions and negotiation.
• Demonstrated ability to Interact and communicate effectively with all levels of management and administrative support in a professional, business- like manner.

Nice To Haves

• Bachelor’s in Business Administration or related experience as travel coordinator.
• Experience with JAMIS or Deltek Costpoint accounting software.

Responsibilities

• Support VSolvit Executive Team and staff as Travel Coordinator, performing all travel related work for all contracts and VSolvit offices.
• Follow the defined process for travel requests, ensuring that appropriate pre-approvals are completed in a timely manner for all requested travel company- wide.
• Book all aspects of travel requests including car, airline, hotel, etc.
• Coordinate post-travel paperwork and expense report reviews / approvals following a defined process.
• Organize all travel related paperwork in digital files and folders, following an approach that supports travelers and VSolvit Leadership Team.
• Utilize strong research skills and creative problem solving to discover the optimal price for travel needs.
• Utilize strong attention to detail while coordinating and auditing travel billing details with accounting against specific contracts.
• Generate the Executive Management’s (CEO & CSO) exp ense reports based on tracking a document provided.
• Credit card reconciliations for business credit cards as requested.
• Provide support to the Accounting Team, as needed, in areas which may include Payroll, Accounts Payable, account reconciliations, and other accounting functions.
• Final expense reports approval.
• Monitors Travel Email and Executive Travel correspondence and provide prompt response to requests and questions clearly and concisely.

Benefits

• medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level