Travel Coordinator

Adams Communication & Engineering Technology, Inc.•Lexington, KY

13d•Onsite

About The Position

We are seeking a detail-oriented and highly organized Travel Coordinator to support our operations within a government contracting environment. The ideal candidate will have hands-on experience booking travel, managing itineraries, and reconciling travel-related expenses. A background in accounting or finance is essential, as the role requires routine handling of expense reports, cost tracking, account reconciliations and compliance with company and government travel policies. This position does require someone to be in the office Monday through Friday.

Requirements

2+ years of experience in travel coordination, office administration, or accounting, preferably within a government contracting environment.
Working knowledge of GSA per diem rates, travel regulations, and expense reimbursement practices.
Proficiency with Microsoft Excel and Deltek Costpoint
Strong understanding of basic accounting principles and expense reconciliation.
Excellent organizational skills and attention to detail.
Ability to prioritize and manage multiple tasks with limited supervision.
Strong communication and problem-solving skills.

Nice To Haves

Familiarity with DCAA audit requirements and government travel compliance.

Responsibilities

Coordinate domestic and international travel arrangements for employees, including flights, lodging, rental cars, and per diem allowances.
Ensure compliance with the Federal Travel Regulation (FTR), Joint Travel Regulations (JTR), and company policies.
Prepare travel authorizations and monitor travel requests through internal systems.
Reconcile travel expense reports with supporting documentation and receipts.
Review and audit expense submissions for accuracy, completeness, and policy compliance before submission to accounting.
Maintain accurate records of all travel expenses and documentation for audit purposes.
Collaborate with accounting to ensure timely reimbursements and cost allocations.
Support finance team with other administrative accounting tasks as needed (e.g., invoice processing, data entry, and budget tracking).
Monitor and report on travel budgets and identify cost-saving opportunities.
Communicate with employees to resolve discrepancies or clarify travel-related policies.