Travel Coordinator (Production & Publicity)
Fox Corporation•USA - CA - Remote, CA
•$21 - $32
About The Position
The Travel Coordinator manages end-to-end travel and logistics for television production and publicity campaigns. This role is responsible for the seamless movement of talent, crew, and executives, overseeing everything from high-touch VIP air travel to large-scale hotel blocks and strategic vendor negotiations.
Requirements
- 5+ years of Entertainment / Production travel experience requited in high volume environment
- Strong SABRE GDS skills, as well as working knowledge of Word, Excel, and Outlook
- Proven communications and customer service skills in an intense, faced paced environment
Nice To Haves
- Experience with group travel
Responsibilities
- Book and manage complex air travel, with a heavy emphasis on domestic and international First/Business Class. Handle frequent exchanges, schedule changes, and specialized VIP services, including airport meet-and-greets
- Source, negotiate, and secure hotel room blocks for production and crew stays. Manage contract concessions and prepay stays using virtual payment tools (e.g., Conferma)
- Partner with Heads of Production and Publicity Directors to align travel strategy with production schedules, press timelines, and tax-incentivized filming locations
- Coordinate closely with Talent Relations for high-profile activations, including premieres, upfronts, and special events
- Coordinate ground logistics for individual talent and large-scale crew movements, ensuring reliability across various markets
- Maintain and leverage relationships with key hotel partners, airlines, and transportation providers to ensure premium service levels
- Utilize GDS (Sabre Red 360), Online Booking Tools (Deem), and project management software (Smartsheet) to execute and track all travel activities
- Manage and track travel spend across productions, including detailed reporting, reconciliation, and budget awareness
- Oversee account setup for each production
- Ensure all bookings, payments, and account access are documented and aligned with internal approval workflows
- Support internal data management processes to track usage and overall spend across multiple simultaneous projects
Benefits
- medical/dental/vision
- insurance
- a 401(k) plan
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
