Travel Coordinator/Accounts Payable Clerk
About The Position
This position works within two different facets of the Finance department, travel management and accounts payable, with travel management being the main focus of the position. The Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations. Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company. Both facets require excellent organizational skills, attention to detail and strict deadlines, and customer service mindset. Must work well with minimal direct supervision, and interdependently with other programs and departments.
Requirements
- High school diploma or GED required
- Working knowledge/subject matter experience in application of Federal Travel Regulations
- Substantial clerical and/or bookkeeping experience working within a fast paced, multidimensional organization
- Excellent verbal and written communication skills.
- Strong working knowledge of the travel industry.
- Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
- Excellent organizational skills and attention to detail.
- Strong account reconciliation skills
- Ability to maintain confidential and meticulous records.
- Must be reliable and extremely trustworthy.
- Proficient with Microsoft Office Suite or related software.
- Must be able to learn other accounting software systems.
Nice To Haves
- some higher education preferred
- Previous training and experience with SABRE or similar travel software highly preferred.
Responsibilities
- Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
- Makes all arrangements and reservations (airfare, lodging, transportation, etc.) as requested, when travel arrangements are within approved travel reasons and budget limits.
- Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Prepare Travel Vouchers and submit them through Workflow for final approval by the department.
- Fill out lodging credit card authorization form and submit to hotel for processing.
- Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
- Handling payments in an organized and timely manner.
- Serves as backup (from time to time) to Accounts Payables Lead and the Receptionist.
- Performs other related duties as assigned.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Processes vendor disbursements, and makes and distributes appropriate copies to managers.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
