TRAVEL CLERK

NEXCOM•Virginia Beach, VA

About The Position

Makes travel arrangements and provides documentation for lodging, airline, car reservations, tickets, monetary advances, etc., in connection with the travel of NES associates. This role involves ensuring compliance with travel regulations, managing travel budgets, processing travel advances, and coordinating lodging and other travel-related services. The clerk will also advise personnel on requirements for passports and visas, and maintain necessary records and files.

Requirements

One year of experience performing clerical or office work.
Two years of experience in clerical or administrative work that demonstrated accuracy and attention to detail.

Nice To Haves

Experience using the American Airlines Computerized Reservation System SABRE.
Experience using a CRT (Cathode Ray Tube) terminal.

Responsibilities

Refers to existing DOD Instructions and World Wide Navy Lodge Directory to determine activities with adequate Government quarters.
Requests availability of Navy Lodges where applicable and assigns non-availability control numbers.
Obtains least costly commercial lodging accommodations when Government quarters or Navy Lodge are not available.
Endorses travel orders with applicable statements regarding Government quarters.
Reviews travel orders to ensure strict compliance with applicable travel regulations.
Verifies proper chargeable travel accounts and refers improperly prepared orders for correction.
Assists in determining estimated costs of per diem and travel for authorized travel.
Enters necessary information into NEXCOM automated travel system to create travel order files and assign travel order numbers.
Computes maximum amounts authorized to be advanced in accordance with existing regulations.
Ensures travel advances are not issued to personnel who have not submitted travel claims or who owe money for prior travel.
Generates and distributes checks to travelers.
Maintains contact with hotels and makes reservations for personnel visiting NEXCOM on official business.
Advises military and civilian personnel of requirements for obtaining passports, visas, and health certificates.
Provides necessary applications and makes arrangements for obtaining passports, visas, and health certificates.
Initiates correspondence and maintains contact with Department of State, NMPC, and foreign consulates on matters relating to passports and visas.
Assists higher graded travel personnel in providing travelers with itineraries and boarding passes and makes reservations for pre-reserved seat assignments.
Compiles cost data or other statistical information in connection with special studies and reports.
Maintains necessary controls and files relating to the travel work performed.
Types correspondence, reports, memoranda, forms, etc., in connection with assigned functions.
Performs other related duties as assigned.