Travel and Executive Support Coordinator
About The Position
The Travel & Executive Support Coordinator provides administrative support to senior leadership, with primary responsibility for coordinating business travel arrangements and managing travel and expense processes. This role also supports leaders through calendar management, meeting coordination, document preparation, and day-to-day administrative assistance. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining professionalism, discretion, and exceptional customer service. This position also serves as backup reception coverage and contributes to the efficient operation of the office and executive support functions.
Requirements
- Experience supporting executives or senior leadership teams in an administrative capacity
- Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
- Experience with Concur or similar travel and expense management systems.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail, communication, and problem-solving abilities
- High degree of professionalism and discretion
Responsibilities
- Coordinate travel arrangements for executive-level leaders, including airfare, hotel accommodations, and ground transportation
- Process and manage executive travel and business expense reports, ensuring timely and accurate submission.
- Provide calendar support for senior leaders, including scheduling meetings, managing appointments, coordinating logistics, and resolving scheduling conflicts.
- Create, edit, and format PowerPoint presentations, reports, and other business documents to support executive and organizational initiatives.
- Maintain organized electronic records and assist with administrative tasks, correspondence, and special projects as assigned.
- Assist with meeting coordination, including scheduling, preparing materials, and tracking follow-up action items.
- Serve as backup front desk/reception coverage, answering incoming calls, greeting guests, and assisting with general office operations.
- Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared.
- Provide general administrative support to the Member Sales department as needed.
- Provides backup to the Executive Secretary as needed.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
