Transportation Permitting Specialist

Clayton

1d • Remote

About The Position

The Transportation Permitting Specialist is responsible for researching, securing, verifying, and managing oversize and overweight permits required to support the transportation of manufactured homes across multiple jurisdictions. This role serves as the central point of coordination for permitting and route compliance, working with state DOT portals, local agencies, dispatch, Driver Supervisors, and field leaders to ensure loads move legally, safely, and on schedule. This position directly supports driver experience and operational reliability by reducing permitting delays, clarifying routing restrictions, and ensuring drivers receive accurate permit and route information before departure.

Requirements

• High school diploma or equivalent required; associate degree or higher preferred.
• 1 to 3 years of experience in transportation, logistics, permitting, dispatch, compliance, or administrative operations preferred.
• Experience obtaining oversize and overweight permits through state DOT portals or third party permit systems strongly preferred.
• Knowledge of DOT, FMCSA, and state transportation requirements preferred.
• Familiarity with manufactured housing, heavy haul, specialized transport, or oversize load operations preferred.
• Strong attention to detail with ability to manage multiple permit requests, deadlines, and route changes simultaneously.
• Proficient with Microsoft Office, web based platforms, and ability to learn transportation or permitting systems.
• Strong written and verbal communication skills with ability to explain technical requirements clearly to drivers and operations.
• Customer service mindset with strong follow through, urgency, and problem solving ability.

Responsibilities

• Research, prepare, submit, and secure oversize and overweight permits through state DOT portals, local agencies, and approved permit systems.
• Review permit applications for accuracy, completeness, and compliance with jurisdictional requirements.
• Maintain current working knowledge of state and local permitting requirements, fee schedules, travel restrictions, expiration rules, and regulatory updates.
• Verify that permit requirements align with load dimensions, weights, configuration, equipment, and planned route.
• Ensure permit records are complete, accurate, and available for audit or operational review.
• Evaluate route requirements and restrictions, including bridge limits, height clearances, road closures, construction zones, curfews, holiday restrictions, and sunrise to sunset travel rules.
• Coordinate with dispatch, Driver Supervisors, and terminal leadership to align permits and routing with planned load movement.
• Identify escort, pilot car, flagging, signage, lighting, and other movement requirements based on state and local regulations.
• Communicate routing limitations early to prevent driver disruption, missed departures, or unnecessary route changes.
• Process permit requests accurately and within required timelines to support scheduled load departures.
• Ensure permits are secured, verified, and distributed to drivers and operations before load movement.
• Serve as the primary resource for permit related questions from drivers, dispatch, Driver Supervisors, and terminal leadership.
• Resolve permit delays, denials, discrepancies, or route changes by working directly with state agencies and internal stakeholders.
• Provide clear permit instructions, routing details, and travel restrictions to drivers and field teams.
• Maintain accurate permit logs, including jurisdiction, load details, issue dates, expiration dates, permit numbers, costs, and applicable restrictions.
• Track permit costs, turnaround times, errors, delays, and recurring issues for reporting and operational review.
• Support invoice review and cost reconciliation related to permit fees and permitting services.
• Identify opportunities to improve permit ordering, routing communication, documentation, and overall process efficiency.
• Escalate recurring permitting issues or regulatory changes that may impact service, cost, or compliance.

Benefits

• Flexibility to create their own health, dental, and vision benefits package.
• Competitive 401K programs, including investment options and company matching for full and part time team members after one year.
• Paid parental leave.
• Tuition reimbursement.
• Employee Assistance Programs.
• Paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• Holistic wellness programs available online or in-person for team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree