Transportation Fleet Manager (Exempt)

Trailboss Enterprises•Harlingen, TX

5d•Onsite

About The Position

Responsible for the management and overall operation of the vehicle fleet to ensure availability and operability to support transportation operations. This role requires knowledge in all aspects of fleet maintenance, including major components, parts, and software for managing a fleet of MCI motor coaches, vans, and sedans. The manager will interact with senior leadership to determine current and future business needs, carry out the strategic vision of the Fleet, and maintain a mission-capable rate above 90%. Responsibilities include providing status updates, managing budgets, supervising maintenance and repair programs, negotiating with vendors, monitoring fuel purchases, authorizing and auditing expenses, advising on facility and equipment needs, ensuring regulatory compliance, overseeing inspections, and staying abreast of industry trends and pricing. The role also involves developing efficient shop performance standards, assisting with utilization policies, planning training sessions for mechanics, and maintaining inventory. The Fleet Manager directs and supervises all fleet maintenance personnel.

Requirements

Must be a United States Citizen 21 years of age or older.
Associate Degree in Transportation Management.
5+ years of experience in the transportation industry.
Minimum 5+ years of managerial experience.
Minimum 5+ years of fleet management and maintenance experience.
Minimum 5+ years of diesel diagnostic experience.
Experience with maintenance and inventory management including associated tracking software.
Working knowledge of compliance requirements for DOT and OSHA regulations.
Clear criminal history; no felonies or Class A misdemeanors.
Must have and maintain a current/valid Commercial Driver’s License and maintain a safe driving record.
Must pass a background investigation.
Computer skills including proficiency in various Microsoft Office Suite programs (Word, Excel, PowerPoint).
Strong organizational skills.
Able to read, write and communicate in English.
Able to read and interpret documents such as quality and safety policy and rules, operating and maintenance instructions, and procedure manuals.
Able to write routine reports and correspondence.
Able to speak effectively before groups of customers or employees of the organization.

Responsibilities

Manage and oversee the overall operation of the vehicle fleet.
Ensure availability and operability of vehicles to support transportation operations.
Maintain a mission-capable rate above 90%.
Provide daily/monthly/quarterly updates of vehicle status to Corporate Fleet Manager.
Review financial/budget reports and prepare yearly operating budget.
Supervise the total vehicle maintenance and repair program.
Negotiate and establish repair cost or parts pricing with commercial vendors.
Streamline and monitor fuel purchases.
Authorize and audit repair actions and maintenance expenses.
Advise Corporate Fleet Manager on the acquisition of needed facilities, equipment, and tools.
Ensure vehicles meet state and federal regulations.
Maintain vehicle maintenance files in accordance with Company policy, state, and federal regulations.
Oversee the scheduling and performance of required vehicle inspections and submit required reports.
Supervise the vehicle preventative maintenance program.
Audit inspections for any major defects or corrections.
Remain abreast of trends and technical changes in the automotive and transportation industry.
Stay abreast of current parts and supply prices, availability, and economical purchasing.
Work with Assistant Fleet Managers to ensure good vehicle maintenance records and safe operational condition.
Develop and maintain efficient shop performance standards and procedures.
Assist in writing vehicle utilization policy.
Plan and schedule training sessions for mechanics.
Develop and maintain a perpetual and annual inventory of vehicles and equipment.
Direct and supervise the activities of all fleet maintenance personnel.