Transportation County Office Manager - McDowell County

West Virginia Department of Transportation•Princeton, WV

1d•Onsite

About The Position

The Transportation County Office Manager in this position reports to the McDowell County Headquarters. The selected employee oversees all daily operations of a defined county district organization within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of the county office including the storeroom, supervises and assigns work to staff, reviewing work upon completion. Compiles data and composes various reports on the county's efficiency, expenditures, and various other reports as needed. Performs other related duties as required.

Requirements

Graduation from a standard high school or the equivalent.
Four (4) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
Valid driver’s license is required.

Nice To Haves

Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.

Responsibilities

Oversees all daily operations of a defined county district organization within the Department of Transportation.
Manages payroll, personnel transactions, procurement, travel, and purchasing card coordination.
Responds to employee inquiries and complaints from the general public.
Coordinates the work of the county office, including the storeroom.
Supervises and assigns work to staff, reviewing work upon completion.
Compiles data and composes various reports on the county's efficiency, expenditures, and other reports as needed.
Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
Updates lists of all equipment, supplies and items at the office; inventories office as requested.
Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
Coordinates the work of the units, passes on work assignments and evaluates work completed.
Writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
Prepares travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card.
Reconciles all purchases and enters inventory into REMIS.
May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office.
Works with auditors or other fiscal control staff for large entities with various findings or collections.
Participates on committees as requested by the supervising administrator or field supervisor.