Transportation Coordinator

Warren CAT•Amarillo, TX

35d•Hybrid

About The Position

The Transportation Coordinator administers internal billing, external invoices, schedules haul truck maintenance, maintains DOT required files, administers OKDOT and TXDOT permit systems and otherwise relieves dispatchers in their absence and business detail.

Requirements

High school diploma or general education degree (GED); or two to three years’ experience in the transportation industry and/or training; or equivalent combination of education and experience.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Basic PC skills required. Should have a working knowledge of spreadsheet, database, and web based computer platforms.
Knowledge of basic accounting principles.

Responsibilities

Keeps internal billing up to date within the Dispatching Solutions software.
Ensures all loads are invoiced accurately.
Ensure invoices from vendors are correct, and then coded accurately.
Write, maintain and support a variety of reports, queries, dashboards utilizing appropriate tools, including developing and administering standard, customized, and compliance reports.
Help maintain data integrity in systems by running queries and analyzing data.
Maintains an up to date list of transportation assets, and operators, while maintaining accurate DOT files.
Administers the state permit systems and track permits on each truck to ensure no lapse in permit coverage.
Works with safety and licensing personnel within the company to ensure 100% compliance of state and federal transportation laws.
Tracks fleet maintenance and scheduled preventative maintenance with dispatchers.
Ensure each truck/trailer in the fleet are within the specified maintenance schedule.
Tracks costs and type of maintenance for entire haul truck fleet by individual asset.
Assists in compiling reports regarding overtime use and efficiency of resources.
Codes outside invoices for payment and assigns PO Number. Forwards invoices to Accounts Payable after approval.
Completes management requests, special assignment and/or projects within the specified time.