Transportation Construction Tech 3

Arizona Department of Administration • Prescott Valley, AZ

2d • Onsite

About The Position

Responsible for performing construction office administration duties such as inputting data, procurement of material and services, budgeting, construction project cost accounting and related clerical services. Responsible for monitoring project timelines, compliance with established standards. Maintain required documents and ensures accuracy on contract items including certified payrolls, supplemental agreements and contract pay estimates. Maintains construction records.

Requirements

• Knowledge of the principles and practices of business administration to include but not to limited to business math, accounting principles and English/grammar.
• Agency rules, regulations and operating procedures.
• Construction inspection methods, procedures and techniques.
• Various computer programs and systems as related to office work and highway construction.
• Written and verbal communication.
• Analysis and preparation of data.
• Organizing and prioritizing work assignments.
• Operation of equipment for completion of assigned duties.
• Plan, coordinate, analyze, establish priorities and perform tasks.
• Safely operate a State owned vehicle.
• Problem solve.
• Adjust to a changing environment.
• Provide quality customer service.
• Valid Driver's License - This position requires driving or the use of a vehicle as an essential function of the job.
• Must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
• An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Experience with procurement systems
• High school diploma or GED
• Experience in administrative or advance engineering construction record maintenance
• Construction plan and specification review

Responsibilities

• Review for accuracy and/or prepare contract documents related to financial documents for construction projects.
• Prepare and generate construction project documentation for project administration to ensure conformance with all applicable laws, rules regulations and standards.
• Prepare and complete various project reports; use system to create daily diaries and pay quantities; use programs to monitor project budgets, progress payments and generate monthly estimates.
• Review construction plans, specifications and documentation to ensure compliance with federal, state and local requirements.
• Maintain project files, assist with checking force accounts, monitor and check contractor certified payrolls and prepare and complete project closeouts.
• Create appropriate documents for procurement actions to include good and services.
• Procurement and Accounts Payable research of automated procurement system, initiation of purchases, receiving and verifying purchase and completion of all documents in compliance with State and agency codes and policies.
• Interact with contractors, consultants, local agencies and citizens to enhance and maintain communication.
• Attend various meetings and drive State issued vehicles in the course and scope of State business.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED