Transportation Business Operations Assistant 2 - Kanawha County
About The Position
The Transportation Business Operations Assistant 2 will report to the Administration Section within the Traffic Engineering Division in Kanawha County. This position serves as the Administrative Services Assistant to the Programming and Reporting Lead, providing critical administrative, clerical, and technical support to ensure the efficient operation of the section's core functions within the Agency. Key responsibilities include providing direct administrative and clerical support for project programming tasks, such as assisting with data entry and document handling related to initiating new projects, processing change orders, and managing phase closures in the Highway Division State and Federal Project Programming Application. The incumbent will perform clerical duties essential to the section's financial functions, including assisting with the timely review and administrative action needed for reports like the inactive report; supporting financial administration tasks such as processing deposits for development-funded projects; assisting with the preparation of budgetary reports, and monitoring expenditures. The role also requires providing clerical support for purchasing, including examining purchasing requests for administrative conformity to specifications and budgeted amounts, and managing and maintaining transactions for the divisional P-Card holder, which includes ordering office supplies. Performs related duties as required.
Requirements
- High school diploma or equivalent.
- Three (3) years of full-time or equivalent part-time paid experience providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
- Knowledge of regulations, processes, and procedures in the area of assignment.
- Knowledge of office practices and procedures.
- Knowledge of state and federal laws and regulations related to the area of assignment.
- Ability to collect and compile accurate information.
- Ability to conceptualize the nature of service difficulties and devise appropriate work methods, tools, and configurations to correct the problem.
- Ability to prepare flowcharts, graphs, and status reports.
- Ability to communicate effectively, both verbally and in writing.
- Ability to perform basic arithmetic.
- Valid driver’s license is required.
Nice To Haves
- Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.
Responsibilities
- Providing direct administrative and clerical support for project programming tasks, such as assisting with data entry and document handling related to initiating new projects, processing change orders, and managing phase closures in the Highway Division State and Federal Project Programming Application.
- Performing clerical duties essential to the section's financial functions, including assisting with the timely review and administrative action needed for reports like the inactive report.
- Supporting financial administration tasks such as processing deposits for development-funded projects.
- Assisting with the preparation of budgetary reports, and monitoring expenditures.
- Providing clerical support for purchasing, including examining purchasing requests for administrative conformity to specifications and budgeted amounts.
- Managing and maintaining transactions for the divisional P-Card holder, which includes ordering office supplies.
- Confers with inter- and intra-agency personnel to transact business, gather or discuss information.
- May be in a position with public or federal government contact.
- Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies.
- Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales.
- Updates records and contacts employees to gather information.
- Represents the agency in the area of assignment in both internal and external meetings.
- Maintains files of information in hard copy or electronic format.
- Runs reports for regular or intermittent review.
- Determines the need for changes in procedures, guidelines, and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services.
- Writes manuals in the area of assignment, clarifying the wording to accurately describe new procedures and processes.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
