Transportation Accounting Specialist

Pero Family Farms Careers•Delray Beach, FL

5d•Onsite

About The Position

The Transportation Accounting Specialist supports the Transportation Accounting team by ensuring accurate, timely, and efficient processing of accounting and administrative functions within a fast-paced transportation and logistics environment. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while supporting invoicing, fuel reporting, collections, document management, and transportation-related accounting activities.

Requirements

High School diploma or equivalent required
Ability to work under pressure and meet deadlines
Ability to complete multiple, complex, tasks and assignments
Outstanding oral and written communication skills are required
Ability to conduct difficult conversations with carriers
Proficient in the use of Microsoft Outlook, Word, Excel, Access, PowerPoint and Oracle Business Intelligence
Regular, predictable, full attendance is an essential function of the job

Nice To Haves

1-3 years of transportation industry experience is preferred

Responsibilities

Process and manage intercompany invoices for PTC/PT with accuracy and timeliness.
Complete monthly Blue Beacon reconciliations and invoice processing, including: One tractor-related invoice, Two trailer-related invoices requiring additional research to identify and allocate charges to the appropriate RDC.
Perform accurate manual data entry and maintain supporting documentation.
Upload daily Pilot reports into the Accounts Payable Invoice Entry system and verify proper General Ledger (GL) coding.
Process daily Comdata fuel and express check uploads, ensuring accurate check and truck number documentation.
Monitor and maintain transportation-related fuel and expense records.
Send weekly communications to departments requesting outstanding or missing Comchecks.
Track and follow up to ensure timely completion and reconciliation.
Conduct weekly collections outreach to customers and vendors regarding outstanding balances.
Investigate delayed payments and obtain expected payment dates, check numbers, and payment details.
Collaborate with internal and external stakeholders to resolve payment issues and facilitate timely collections.
Maintain professional and effective communication during challenging collection discussions.
Maintain organized, accurate, and accessible filing systems for transportation accounting records.
Perform annual records management and file archiving to support retention and operational efficiency.
Retrieve and manage documentation as needed for accounting and operational purposes.
Respond to Accounts Receivable POD requests by locating documentation through electronic systems or physical files.
Ensure timely retrieval, tracking, and return of POD documentation.
Provide administrative and accounting support to the Transportation Accounting Manager.
Assist with special projects, departmental initiatives, and additional responsibilities as assigned.
Contribute to process improvement and operational efficiency efforts within the transportation accounting function.