Transmission Right of Way Project Coordinator Senior-Principal

American Electric Power•New Albany, OH

4d•Onsite

About The Position

The TROW Project Coordinator Sr will be responsible for coordinating project team activities supporting the Right of Way (ROW) Supervisors including developing, monitoring, and maintaining project schedules and budgets on multiple right of way projects, including, but not limited to, survey, right of way acquisition & damage settlement during construction activities. Communicate frequently with appropriate personnel to keep abreast of project status. Create and update project status reports. This includes monitoring and updating schedules; working with supervisors and managers to monitor work allocation; conducting meetings and collaborating with individuals and teams to assure on time and on budget execution of the ROW aspect of the project. Provides status of each project and administers schedules and reports and assists with other administrative areas for projects and daily right of way management operation. The position is responsible for tracking ROW performance on projects. This includes: monitoring financial and labor usage for teams; providing reporting and metrics regarding work load and performance for use by management; monitoring and providing status reports regarding ROW deliverables. Perform project analysis and other support to ROW Supervisor, ROW Manager, and ROW Director, and others as needed. This position will work on multiple complex project activities under minimal direction.

Requirements

Bachelor’s degree in accounting, Business, Real Estate, Construction Management from an accredited college, or related field.
Minimum 4 years of experience working on cost tracking analysis, forecasting, project budgets, and working with accounting principles (for Senior role).
A minimum of 8 years of experience working on cost tracking analysis, forecasting, project budgets, and working with accounting principles (for Principal role).
Proficient in Microsoft products (immediate knowledge of Microsoft Excel with the ability to develop complex spreadsheets).
Knowledge of Indus Passport, Excel, NOVA, Business Objects, Primavera, and strong background with cost control in budgeting with the ability to analyze financial information.
Demonstrate ability to manage time effectively and efficiently, show capable of having organizational and planning skills, as well as having an aptitude for accuracy, attention to detail and ability to achieve goals.
Strong written and verbal communication skills.
Team player with ability to work and collaborate well with others.

Nice To Haves

Some travel, including overnight, may be required.

Responsibilities

Coordinate project meetings (including strategy/project planning, informational bid, kick-off, close-out meetings).
Keep the ROW schedule synchronized between systems and teams.
Work across functions and assist teams in resolving issues.
Be pro-active and thorough in assuring that the projects are following the planned schedule.
Develop and provide planning reports regarding schedules & budgets.
Track performance and publish metrics throughout the project lifecycle.
Assist Project Leads with detailed cost tracking/analysis, budget tracking, budget variance monitoring & reporting, budget projections; prepare forecasts of project spending and cash flows, budget variance monitoring, cost tracking/analysis.
Coordinate the work order process related to a project from creation of the work order through closing, including detailed work order analysis reports, preparing journal entry reclassifications, and completing the Major Plant In Service Report, etc.
Communicate with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), release of retention, permits, etc.).
Write work releases, payment authorizations and invoice processing when other groups are not responsible.
Create contract requisitions, provide assistance with bid documents, bid evaluations, conduct analysis of bid results, awarding of contracts, processing change orders and tracking Contractor costs.
Analyze, reconcile/monitor trust accounts and prepare or assist in preparing supporting Agreements.
Work with Transmission Asset Performance (TAP) and accounts payable to resolve departmental and land rights accounting issues.
Work with project team members on project activities; communicating with planning, project coordinators & project managers, engineering to assure projects stay on schedule.
Support the Supervisor & ROW Project Leads in the preparation and updating of Project Lifecycle Management Process (PLMP) documents, ROW Outsourcing documents, checklists, etc.
Track and perform detailed analysis of project costs using various reporting systems.
Advise of project costs and notify ROW Supervisor when the project is approaching 100%.
Train other employees on TROW project scheduling and cost tracking procedures.
Keep informed on new scheduling techniques/technologies to enhance AEP's position and ability to monitor work progress.