Transitions Coordinator

Coastal Ridge•Columbus, OH

4d•Hybrid

About The Position

As a Transitions Coordinator, you’ll assist in coordinating the transition of new properties into the organization. This will include managing the collaboration and communication with internal departments and external stakeholders to ensure the site is properly setup for success. This individual will maintain a strong working knowledge of Coastal Ridge systems, programs, transition tools, and site-level processes. The Transitions Coordinator will support internal departments, external stakeholders, and site associates by helping ensure information is organized, deliverables are tracked, and teams have the tools, resources, and direction needed to be successful.

Requirements

Ability to travel approximately 50% across the United States.
High school diploma or equivalent required; bachelor’s degree in Property Management, Business, Real Estate, or a related field preferred.
1–2 years of progressive experience in a multifamily, student housing, property management, operations, administrative, project coordination, or transitions role.
Demonstrated proficiency with Microsoft Word, Excel, Teams, Outlook, and database management programs in order to interpret and complete required reports.
Ability to manage multiple projects simultaneously while maintaining accuracy, organization, and attention to detail.
Strong written and verbal communication skills with the ability to communicate professionally with clients, vendors, site teams, and internal stakeholders.
Self-starter with the ability to remain organized, responsive, and solutions-oriented in a fast-paced environment.

Nice To Haves

Experience supporting acquisitions, due diligence, property transitions, onboarding, or project coordination preferred.
Experience with Entrata, Yardi, RealPage, Smartsheet, Monday.com, Asana, Quickbase, or similar platforms preferred.

Responsibilities

Coordinate property due diligence by leading lease file audits, unit inspections, and on-site management interviews.
Assist with property transitions both on-site and remotely.
Communicate directly with departments to ensure timely completion of deliverables outlined in the transition checklist.
Serve as a point of contact for third-party clients, outgoing management and transaction brokers throughout the management transition process.
Analyze property performance and identify potential opportunities to optimize revenue and expense management.
Collaborate with the Operations team on property performance, including but not limited to; leasing, facilities, financials, contract services, marketing, recruiting interviews, and information technology.
Manage utility transfers, licenses/permits, and national vendor accounts, for each transition.
Create, organize, and maintain the internal data room for current and future property transitions.
Host internal and external meetings throughout the transition process with a prepared agenda.
Setup and conduct market surveys for new acquisition properties, third-party management transitions, and prospective market opportunities.
As needed, provide on-site operations support across the portfolio in various roles including but not limited to Property Manager, Assistant Property Manager and Leasing support.
Any other duties and responsibilities assigned by your direct supervisor.
Other duties and projects as directed and assigned.