Transit Procurement Contract Administrator II

HNTB Corporation•Hyattsville, MD

2d•Onsite

About The Position

This opportunity entails procurement, acquisition, and contract administration support for a major transit agency in the Washington, DC area. The contracts manager is responsible for contract and task order management & coordination, pre-award and post-award procurement activities for contract & task Orders, record and document management, procurement support and contract management services, contract administration support such as RFPs, pre-proposal meetings, kick-off meetings, change orders, and closeout. This position is full-time on-location at the client office near the New Carrollton metro station in Hyattsville, MD, with the potential to travel to client sites/offices as needed within DC, MD, and/or northern VA.

Requirements

Bachelor’s degree in Engineering, Construction Management, Finance or related degree
10 years related contract experience
5 years in a lead role working directly for the contractor or architect/engineer

Nice To Haves

Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees between $15MM and $50MM

Responsibilities

Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols.
Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.
Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements.
Identifies unfavorable terms, risk allocation, and change and dispute procedures.
Ensures development and implementation of a flow-down matrix for subconsultant agreements.
Establishes processes for change management within the project team and in cooperation with the client.
Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log.
Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes.
Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes.
Serves as the project lead for advancing potential change orders and defending against back charges and claims.
Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests.
Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests.
Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.
Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements.
Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC).
Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.
Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims.
Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client.
Participates in scheduled Project Reviews to provide an update on project change order and risk status.
Supports the closing out of all contractual requirements.
Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.
Performs other duties as assigned.