Transfer Coordinator

Manhattan Beer & Beverage Distributors•New York, NY

5d•$60,000 - $62,000•Onsite

About The Position

At Manhattan Beer and Beverage Distributors, our vision is to be the leading beer distributor in the market. We have grown exponentially from humble beginnings to become a major player in the industry, boasting extensive warehouse space, a vast portfolio of brands, a large fleet of trucks, and serving numerous counties. Our commitment is to provide exceptional service to all our customers, from small convenience stores to large chain operators, restaurants, bars, and hotels. We pride ourselves on hard work, grit, and a “can do” spirit. We believe in developing our people and fostering a family-like atmosphere, making Manhattan Beer and Beverage Distributors a great place to work. As our business continues to grow, we are seeking talented individuals to join our team and help us achieve our goals.

Requirements

2–5 years of experience in logistics, inventory control, supply chain, transportation coordination, distribution, or warehouse operations.
Strong organizational and project coordination skills with exceptional attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced distribution environment.
Advanced proficiency in Microsoft Excel, including reporting, data analysis, and tracking tools.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills.
Ability to work effectively with cross-functional teams, including operations, procurement, logistics, and warehouse personnel.
Strong follow-through and accountability in managing transfer activity from initiation through completion.
Ability to identify and proactively resolve issues affecting transfer execution and inventory availability.

Nice To Haves

Associate's or Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field preferred, but not required.
Experience within the beverage, beer, wine, spirits, consumer packaged goods (CPG), or distribution industry preferred.
Experience with ERP, inventory management, warehouse management, or transportation management systems preferred.

Responsibilities

Oversee, coordinate, track, report, and communicate all inter-facility inventory transfers across beer, beverage, wine, and spirits operations.
Serve as the central point of contact between Procurement, Facility Directors, Operations Management, Warehouse Operations, and Routing/Logistics teams to ensure transfers are executed accurately, efficiently, and within service levels.
Maintain daily visibility into all transfer activity, provide detailed reporting and status updates, monitor transfer aging, and ensure timely communication of completed transfers.
Play a critical role in maintaining inventory availability, supporting customer service objectives, and optimizing inventory flow across multiple distribution facilities.
Coordinate and oversee all inventory transfers initiated by Facility Directors and the Procurement Department.
Review transfer requests for accuracy, completeness, and operational feasibility.
Coordinate all transfers with the Operations Manager for Tractor Trailer Drivers.
Monitor transfer activity from initiation through completion across all company facilities.
Ensure transfer requests are processed in accordance with company procedures and established timelines.
Act as the primary liaison between facilities to facilitate timely movement of inventory.
Maintain a comprehensive daily transfer tracking report for all open and completed transfers.
Monitor transfer status, shipment progress, receipt confirmations, and completion dates.
Track and report transfer aging, identifying delays, bottlenecks, and exceptions requiring escalation.
Provide daily transfer summaries and detailed status reports to Facility Directors, Operations Management, Procurement, and other stakeholders.
Develop and maintain reporting metrics related to transfer volume, completion rates, aging, and service performance.
Utilize the daily Days of Inventory (DOI) Report to align with facilities and the sales team on specific needs and movement of products.
Communicate daily transfer updates to each facility and Operations Management.
Provide regular status updates on pending, in-transit, and completed transfers.
Notify stakeholders of transfer delays, inventory discrepancies, shortages, overages, or operational issues.
Send completion notifications and maintain documentation confirming transfer closure.
Facilitate communication between warehouse, transportation, procurement, and operations teams to resolve transfer-related issues.
Partner closely with Operations Managers to prioritize and manage transfer activity.
Work with Routing and Logistics teams to schedule, track, and optimize transfer movements.
Collaborate with warehouse management and union warehouse and delivery personnel to ensure efficient execution of transfer plans.
Coordinate with Procurement to support inventory balancing, replenishment strategies, and product availability.
Support both beer and beverage operations as well as the company's wine and spirits business.
Identify opportunities to improve transfer processes, reporting accuracy, and operational efficiency.
Maintain accurate records and documentation of all transfer activity.
Ensure compliance with company policies, inventory control procedures, and applicable regulatory requirements.
Assist management with special projects, audits, inventory initiatives, and operational analysis related to transfers.