Transcription & Redaction Specialist (Part-Time) (On Call)

City of Sioux City•Sioux City, IA

12d•Onsite

About The Position

The City of Sioux City Police Department is offering an exciting opportunity to transcribe daily police dictation as a Transcription & Redaction Specialist (Part-Time) (On Call). The position requires a thorough and complete knowledge of word processing, software and related practices. Qualified candidates must possess strong typing and grammar skills as well as the ability to work independently. The position works up to 28 hours a week and has a flexible schedule which includes nights, weekends, and holidays. The Police Department operates 24 hours, 7 days week. Our employees are required to reside within (30) thirty miles of the City of Sioux City limits which extends to other states: Nebraska and South Dakota.

Requirements

Ability to apply current office technology, resources, and services
Ability to efficiently process complex data, records and reports regarding operations and services
Ability to meet established production criteria
Ability to use the English language effectively
Ability to read and understand information and ideas presented in writing
Ability to listen to and understand information and ideas presented through spoken words and sentences
Ability to identify and understand the speech of another person
Requires a thorough and complete knowledge of up-to-date word processing, data entry, redaction software, record management software and related practices
Proficient with Microsoft Office Suite or related software
Knowledge of English grammar, spelling, punctuation and sentence structure
Knowledge of the capabilities and operating features of the word processing equipment used
Requires effective communication skills and the ability to provide assistance to employees using the word processing system
Requires the ability to speak clearly, distinctly and effectively with fellow employees
Read in English and compare similarities and differences between words and series of numbers
Apply common sense understanding to the work process, procedures, programs and services
Ability to follow verbal and written instructions
Maintain good interpersonal relationships
Ability to display high standards of ethical conduct and refrain from dishonest behavior
Precise use of fingers, arms to enter data into a P.C. accurately and quickly
Ability to make fast, simple, repeated movements of the fingers, hands, and wrists
Ability to make precisely coordinated movements of the fingers of one or both hands
Prolonged periods of sitting at a desk and working on a computer
Ability to see at a distance of 20” or less and hear within normal limits with or without corrective assistance
Frequently uses a computer mouse to navigate digital files, perform redactions, and execute precise clicks during document review and video footage analysis, requiring sustained hand-eye coordination and fine motor skills.
Regularly lifts up to 10 pounds and occasionally lifts up to 30 pounds.
Graduation from high school or G.E.D. and two (2) years of full-time computer experience in word processing or related keyboard practices or Any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
An on-site typing test will be conducted, requiring a qualifying speed of 50 wpm.

Nice To Haves

Two (2) years of transcription experience.
Experience working with confidential or sensitive information.
Experience in a law enforcement, legal, medical, or government environment.

Responsibilities

Receives, transcribes, and enters dictation from the Police Department.
Proofreads completed documents; corrects grammatical, spelling, typographical and punctuation errors.
Organizes and preserves completed documents and digital evidence on Records Management System and S/B Digital Evidence Management System.
Responds to inquiries regarding the status of reports and public records requests submitted under the Freedom of Information Act (FOIA), ensuring timely and accurate communication in accordance with applicable laws and City policies.
Assists employees with proper use of RMS and dictation systems.
Formats reports properly.
Reviews police reports, video footage, and other digital or physical records to identify and redact sensitive or personally identifiable information (PII) in accordance with applicable laws and departmental policies.
Applies sound judgment and attention to detail when examining documents for confidential content, ensuring compliance with privacy standards and public records regulations.
Coordinates with Legal and departmental staff to determine appropriate redactions prior to public release, balancing transparency with data protection.
Maintains accurate logs of reviewed materials and redaction decisions to support audit trails and future reference.
Utilizes specialized software and tools to redact digital files, ensuring consistency and integrity of released records.
Upholds strict confidentiality standards when handling sensitive information, exercising discretion and professionalism in all aspects of document review and public records processing.
Sets work priorities and schedules within established guidelines and maintain confidentiality of work.
Maintains regular and punctual attendance and working hours.
Establishes and maintains effective working relationships with officials, other agencies, fellow employees, and the general public.
Expected to temporarily perform duties outside of normal classification in the event of a declared emergency.
In the event that an employee is excused from work other than being sick, they will be required to report to work in a state of declared emergency.